- Educated to GCSE standard (or equivalent) including English Language at grade C/4 or above (or equivalent)
- OCR II typewriting/word processing qualification (or equivalent demonstratable experience)
- Level 3 Diploma in relevant subject Business Administration or Health and Social Care (equivalent demonstratable experience)
- NVQ/A Level Business/Administration or equivalent
- ECDL
- Relevant experience in a secretarial/PA role
- Knowledge of Microsoft Office packages, including Excel
- Previous experience working in a safeguarding environment
- Previous NHS experience
- Previous experience of working within an obstetrics & gynaecology environment
- Supervisory experience
- Effective interpersonal and communication skills
- Effective prioritisation/organisational skills
- Methodical & flexible approach to work
- Audio typing
- Skilled in use of Microsoft Office programmes, particularly Excel and Word
- Clear understanding of patient confidentiality
- Ability to use initiative and work to tight deadlines
- Knowledge of 'Lorenzo' or equivalent electronic patient record system
- OCR II word processing qualification or willingness to undertake
- ECDL/NVQ (if required)
- Safeguarding Adults & Children Level 1+
- Ability to work as part of a team
Admin Team Co-Ordinator - Sheffield, United Kingdom - Sheffield Teaching Hospitals NHS Foundation Trust
Description
Job summary
The post holder will provide a high standard secretarial service to the Safeguarding Midwifery Team. They will ensure effective and efficient maintenance of the admin systems, processes and procedures and will supervise and co-ordinate the workload of the administrative team.
Main duties of the job
To provide a high standard secretarial service to the Named Midwifery Lead for Safeguarding & the Team Leader(s).
Ensure referral processes into the team and to external agencies operate smoothly and efficiently.
To ensure standard operational procedures (SOP's) for the Administrative Team, are robust and reviewed regularly in conjunction with the Team Lead(s)/Service Co-ordinator.
Ensure activity data is collected accurately by all members of the admin team to facilitate collation of stats when required (including quarterly and end of year reports).
To ensure patient-sensitive information is recorded/documented in a timely and accurate manner by the administrative team, as per SOP's.
Supervision of the admin team including sickness absence, training and appraisals, escalating any areas of concern to the Service Co-ordinator in a timely manner.
To provide ongoing training, guidance and support to the Administrative Team.
To liaise with external agencies across the city including Social Care, in conjunction with the clinical team.
Effectively manage the diary of the Safeguarding Midwifery Team, the Named Midwife for Safeguarding, and the Duty Managers. Without prior consultation, anticipate variations and resolve conflicting appointments.
The post holder will be required to be flexible to meet the needs of the service. This may include extended working hours on occasion.
About us
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its staff. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
The Directorate of Obstetrics, Gynaecology and Neonatology is based at the Jessop Wing which is linked to the Royal Hallamshire Hospital. The maternity unit has over 5800 births per year and is a Regional Tertiary Maternity Service with a Level 3 Neonatal Unit of 44 cots. A tertiary Gynae-Oncology service and a changing Gynaecology Service, which includes an Assisted Conception Unit, complete the services within the Directorate.
Job descriptionJob responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person SpecificationQualifications
Essential
Desirable
Experience
Essential
Desirable
Skills
Essential
Desirable
Further Training
Essential
Desirable
Other Factors
Essential