Business Administrator - Doncaster, United Kingdom - HM Prison & Probation Service

HM Prison & Probation Service

Verified Company

Doncaster, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Details:

Reference number:

Salary:

- £24,067 - £25,342
Job grade:

Administrative Officer
Band 3
Contract type:
Permanent
Type of role:
Administration / Corporate Support
Working pattern:
Flexible working, Full-time
Number of jobs available:
1Contents

Location

About the job

Benefits:

Things you need to know

Location

This position is based at HMYOI Hatfield, DN7 6ELAbout the job

Job summary:

Please refer to Job Description

Job description:

Overview

Job holders within this Group Profile provide administrative support to managers and frontline staff by undertaking transactional work in a particular area.

The job holder is expected to be competent in their area of work, any specific qualifications or training required will be detailed in the relevant job description.

This is a non operational role which may involve contact with prisoners depending on their area of work.

This role has no line management responsibilities.

Characteristics

Typical tasks associated with this Group Profile include:

Organise, produce and maintain accurate records for area of work
Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment
Complete monitoring returns for area of work
Input requisitions on to the finance database and process requisitions for defined area of work
Coordinate any awareness sessions for area of work
Prepare paperwork for checking by manager, conducting initial checks as required
Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
Collate information relating to relevant Service Delivery Indicators (SDI's)
Act as secretary to meetings as required including organising agenda, taking, distributing minutes and action points

Job Descriptions relating to this Group Profile

The job holder once in post will be in matched to a job description; a sample list is shown below.

The post is rotational so the job holder could during their career carry out the role of different job descriptions.

Business Administrator : Activity Hub
Business Administrator : Business Hub
Business Administrator : Equality
Business Administrator : Estates
Business Administrator : Management Coordinator
Business Administrator : Offender Management Hub
Business Administrator : People Hub
Business Administrator : Programmes
Business Administrator : Psychology
Business Administrator : Safe Decent and Secure
Business Administrator : Safer Custody
Business Administrator : Security Intelligence Collator
Business Administrator : Substance Misuse and Drug Strategy
Business Administrator : Healthcare
Business Administrator : Observation, Categorisation and Allocation (OCA)
Business Administrator : Establishment Television Systems
Business Administrator: Mobilisation, Transition and Transformation Administration Support
Business Administrator: Regional Admin support Wales
Business Administrator: Regional Estates Team
Business Administrator: Safe Decent and Secure Benchmark
Business Administrator: Equality Benchmark
Business Administrator: Safer Custody Benchmark
Business Administrator: Resettlement Worker Benchmark
Business Administrator: OMU Benchmark
Business Administrator: Regional Admin Support (North East)
Business Administrator: Regime Development

Essential Skills/Qualifications/Accreditation/Registration
Job holders must complete specific training in their specialism once they take up post.

An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh
Person specification:
Please refer to Job Description

Benefits:

Access to learning and development
A working environment that supports a range of flexible working options to enhance your work life balance
A working culture which encourages inclusion and diversity
A Civil Service pension with an average employer contribution of 27%
Annual Leave
Public Holidays
Season Ticket Advance

Things you need to know

Selection process details:

Feedback will only be provided if you attend an interview or assessment

Security:

People working with government assets must complete baseline personnel security standard (opens in new window) checks

Nationality requirements:

This job is broadly open to the following groups:

UK nationals

- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the Republic of Ireland
- relevant EU, EEA, Swiss or Turkish nationals working in the Civil Service
- relevant EU, EEA, Swiss or Turkish nationals who have built up the