Receptionist / Team Assistant - London, United Kingdom - Crone Corkill

Description

Receptionist/ Team Assistant

American Investment Management Firm

Permanent

£40-45,000

4 days a week in office, 1 day from home (8:30am - 5pm)

West End

We have an exciting new opportunity for a Receptionist / Team Assistant to join an American investment management firm and will be reporting to the International Head of HR, playing an important role in managing front of house facilities and administrationand working closely with two other receptionists.

Our client is looking for a Receptionist/ Team Assistant who is highly motivated and able to work under pressure as there may be times where back-up support is needed for the team of Executive Assistants


Main responsibilities:

• Supporting executives visiting the office
• Maintaining facilities and overall office appearance to a high standard reception/kitchen supplies/stationery/inventory control
• Administrative support to Executive Assistants including travel/expense/calendar management and other ad hoc projects
• Covering team's absences and offering support during busy periods
• Answer telephone, screen, and direct incoming calls
• Monitor visitor access and maintain security awareness
• Manage and organize meeting rooms and visiting office bookings, including setup and catering when applicable
• Organize and prepare internal/external video conference meetings and conference calls
• Coordinate daily group lunch orders using corporate account
• Liaise with appropriate internal and external departments to complete tasks and requests, including building maintenance and security
• Assist with office and team events