Business Administrator - Durham, United Kingdom - Ministry of Justice

Ministry of Justice
Ministry of Justice
Verified Company
Durham, United Kingdom

1 week ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description
Salary 1
- £25,752 - £27,116

Number of jobs available - 1

Detail of reserve list - 12 Months

Region - North East

City/Town - Durham

Building/Site - HMYOI LOW NEWTON DURHAM, DH1 5YA

Grade - AO

Organisation Grade for HMPPS - Band 3

Post Type - Permanent

Working Pattern - Full Time, Flexible Working

Role Type - Administration / Corporate Support

Job description 1


Overview of the job
This is an administrative job in an establishment.


Summary


The job holder will provide administrative support to the Business Hub maintaining finance, performance and administrative systems within specified timescales for the establishment.

This is a non-operational job with no line management responsibilities.


Responsibilities, Activities and Duties
The job holder will be required to carry out the following responsibilities, activities and duties:

  • Undertake a share of the transactional activity associated with the Business Hub.
This will include processing most or all of the following categories of paperwork and inputting data ready for checking and onward transmission by the Hub Manager:


  • Performance
  • Audit and Compliance
  • Finance (Stock taking/Prisoner monies, valuables/Receivables/Reconciling expenditure/Accruals/Outgoing pay/Interunit charges/Cashier)
  • Information Assurance
  • Measuring the Quality of Prison Life (MQPL)
  • Her Majesty's Inspectorate of Prisons (HMIP) visits
  • Subject access requests
  • Official Correspondence
  • Complaints
  • Risk Register
  • Independent Monitoring Board (IMB)
  • Action Plans
  • Selfaudit programme
  • Procuring goods
  • Vehicle maintenance
  • Personal Identity Number (PIN) Phone system
  • Ordering of staff uniform
  • Bank signatory
  • Fixed and local assets
  • Accounts Receivable
  • Inventory
  • Women Royal Voluntary Services
  • Canteen administration including Quarterly Review
  • IT administration

Undertake other administrative tasks including:

  • Organise, produce and maintain accurate records for area of work
  • Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment
  • Complete monitoring returns for area of work
  • Input requisitions on to the finance database and process requisitions for defined area of work
  • Coordinate any awareness sessions for area of work
  • Prepare paperwork for checking by manager, conducting initial checks as required
  • Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
  • Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
  • Collate information relating to relevant Service Delivery Indicators (SDI's)
  • Act as secretary to meetings as required including organising agenda, taking and, distributing minutes and action points
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive.

The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary.

Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.


An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.


Behaviours

  • Changing and Improving
  • Communicating and Influencing
  • Working Together
  • Managing a Quality Service
  • Delivering at Pace

Hours of Work (Unsocial Hours) Allowances
37 hour working week.

Additional Information 1


Working Arrangements & Further Information
Standard working hours for this post are 37 hours per week excluding breaks which are unpaid.


If you are a current NPS employee, this vacancy may be available on a Loan basis for up to 2 years.

Applications are invited from suitable qualified staff.


Benefits

Annual Leave

  • The holiday year runs from 1 March. If you work a non standard work pattern your leave entitlement may be expressed in either hours or days as appropriate. Leave entitlement is calculated on a prorata basis and you will be advised of your actual entitlement on appointment. If you were appointed internally and your leave was previously calculated in days, this will continue to be the case.

Bank, Public and Privilege Holidays

Pension

  • The Civil Service offers a choice of two pension schemes, giving you the flexibility to choose the pension that suits you best.

Work Life Balance

Season Ticket Advance

Childcare Vouchers
For any moves across the Civil Service may have implications on your ability to carry on claiming childcare vouchers


Training
HMPPS is committed to staff development and offers a range of training and development opportunities, including areas such as Equality and Diversity, Dealing
More jobs from Ministry of Justice
See all jobs of Ministry of Justice