Business Support Assistant - United Kingdom - Britannia Pharmaceuticals Ltd
Description
OBJECTIVETo provide executive level secretarial assistance and administrative support to theBritannia Management Committee (BMC).KEY ACCOUNTABILITIESManaging all administrative support for the Britannia Management Committee (BMC)Management of complex international travel for the BMC, including booking of flights, visas, hotels, and car transfers following through to completion.
Purpose and agenda of meeting is to be communicated, and sufficient time is allocated (included travelling time to and from meetings).
Assist in preparation of documents and presentations, where required.Make all necessary arrangements for meetings, incl.
but not limited to, room booking & equipment, catering, and ensuring all attendees are informed completely and in time as well are present as needed.
Produce all BMC minutes and appropriate action trackers within a timely manner.Which may include analytical skills required including charts and graphsManagement of the PO system for the BMC, raising PO's as requested, overall administration of the system.
Prepare monthly expenses on behalf of BMC.Diary management for BMC members as and when required.Ensures compliance with appropriate procedures / SOPs etc.
Assist in preparation of documents and presentations as required.
Follow up actions and tasks to ensure specific deadlines are met.
Document Management, filing and confidential disposing.
Administrator for Grants and Donations Committee.
Provide support and assistance for all Town Hall Meetings and business events held throughout the year.
All communication, information and situational observations to be handled with utmost confidentiality and discretion.
Plus any other tasks reasonably requested and deemed appropriate by the company.
The above points (key accountabilities) should be carried out in accordance with company policy and to a professional/high standard, taking account of commercial and legal requirements as well as ensuring that the company's integrity is always a high priority.
ComplianceIs responsible for working in accordance with our compliance procedures, legislation and regulatory requirements at all times.This includes, but not limited to, directives and guidance such as PMCPA, NMC, APBI Code of Practice, GMDP and other GxPs.
PERSONAL SPECIFICATION (Skills required to perform the job)Experienced personal assistantVast experience of administration skills and dutiesExcellent communicationMS Office applications; including Excel; PowerPoint; Project; and Word, is requiredPlanning and organisational skills, ability to meet tight deadlines and multi-task in a fast moving global teamProactive and seeks information to resolve issuesAbility to adaptable and work in fast-paced environmentAdvanced typing and minute-taking skillsMust maintain the highest levels of confidentiality and data managementVALUES - Actively embraces and positively demonstrates Company ValuesIntegrity - Each and every one of us acts ethically in line with the company's internal and external standards.
Our actions are led by speaking up and respect.Entrepreneurship - Each and every one of us drives new ideas and actions, creating future growth and value.
Agility - Each and every one of us leads change with flexibility and decisiveness as part of our ongoing journey of personal development.
One STADA - Each and every one of us acts in the best interests of the company as a whole rather than our business unit or function in order to build one successful STADA.CORE COMPETENCIESPersonal Excellence Works in a conscientious way within laid down parameters; being prepared to achieve tasks to a high standardProvides information in a timely, comprehensive, concise and consistent mannerManages own daily activity and actively adapts to changing priorities, business demandsResponds positively to setbacks and puts in extra effort, when requiredContinually seeks opportunities for improvement within their role & takes the initiative to improve performanceDelivering ResultsIdentifies and proposes opportunities for continuous improvement in own business area and implements themManages own daily activity and actively adapts to changing priorities, business demandsDemonstrates openness to change in priorities and willingly accepts new approaches and methods.
Understands stakeholder expectations and takes ownership of a task accepting responsibility for outcomesRelationship Building and CommunicationBuilds strong relationships, internally and externally, sharing information and working collaboratively to complete tasks as necessarySeeks clarity and guidance when requiredShares all relevant information with others and seeks others' inputActively listens and correctly interprets messages, understands assignment instructions and applies them as directedSPECIAL RELATIONSHIPS AND CONTACTS (Internal and External)Internal BMC and all employees.
External Any third parties as required.Plus any other tasks reasonably requested and deemed appropriate by the company.
The above points (key accountabilities) should be carried out in accordance with company policy and to a professional/high standard, taking account of commercial and legal requirements as well as ensuring that the company's integrity is always a high priority.