Office Coordinator - Manchester, United Kingdom - Tesla

Tesla

Verified Company

Manchester, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

What to Expect

We Offer:
A dynamic and fastpaced environment where inclusion, learning and collaboration are key to success
The chance to work with innovative technology, advanced tools and software
Ongoing training and development to help you grow your skills and career
A competitive compensation and benefits package
A safe, clean and fun workplace

What You'll Do

Planning & Coordination
Lead the planning, implementation, and follow up of all office tasks and projects
Partner with recruitment and leadership team on recruitment assessment day and onboarding day plans
Coordinate planning and setup of recruitment assessment days, onboarding days and any special meetings with all involved stakeholders
Identify local team's needs for office tools, and provide appropriate support
Take inventory and order supplies for office as necessary
Coordinate with IT department on all office equipment

Operational Excellence & Processes

Play an active role in achieving a consistent employee and visitor experience
Serve as liaison to, and work crossfunctionally with all UK & Ireland based team
Provide general support to visitors
Ensure office efficiency is maintained by carrying out continuous improvement of processes, tools and training
Ensure the implementation of Tesla standards is met
Manage the vehicle loaner fleet at the location

Office Experience

Partner with all employees at your location to deliver an exceptional daily experience for our employees and visitors
Coordinate office preparation, including meeting support
Build relationships and manage daily communications related to officebased employees
Responsible for developing and implementing office policies by setting up procedures and standards to guide the operation of the office
Maintain a safe, secure, and pleasant work environment
Perform additional responsibilities as assigned to meet business needs

What You'll Bring

Experience working in a fastpaced operational role with demonstrated success driving change and improvements.
Proven office management or administrative experience.
Demonstrated ability to establish and maintain cooperative crossfunctional relationships.
Proven ability to drive operational excellence in a team environment.
Selfstarter who is goaloriented, highly motivated and also able to follow instructions.
Superior attention to detail.
Technological fluency and ability to operate within internal business systems and MS Office with moderate skills in MS Excel.
Highly proficient written and verbal communications skills.
Strong desire to take initiative, eager to learn, resultoriented and creative thinker.
Ability to work in a dynamic and fast paced environment, multitask and prioritize appropriately.
Excellent organization and communication skills, both oral and written, and punctuality are essential.
Willing to work flexible hours including weekends and holidays.
Ability to organize tasks and processes, and to track findings and deliverables.
Solid understanding of business processes.
Experience working with vehicles is preferred.
Enthusiastic and passionate about changes in the transportation industry.
Held a UK driving license for 2 years and over
Good level of English and local language, both oral and written