Executive Assistant - Skelmersdale, United Kingdom - Complete Talent Services

Complete Talent Services

Verified Company

Skelmersdale, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Due to demand in the business, we are looking for an Executive Assistant / Receptionist to join an established business based in Skelmersdale.

Hours - Monday - Friday - 8AM - 4.30PM

Role & Responsibilities

Provide highlevel administrative support to Site Director and leadership team as appropriate.
Prepare and organize documents, presentations, and reports for meetings and presentations as directed by Site Director.
Create, manage, and control Company KPIs and ensure that the management team and supporting organisation are delivering their goals.
Coordinate on site meetings, ensuring all logistics are arranged and materials are prepared in advance.
Handle confidential information with discretion and professionalism.
Coordinate office events and meetings, including scheduling, catering, and logistics.
Assist with special projects and other duties as assigned by Site Director.
Collaborate with HR and Site Director to facilitate communications.
Run & manage the Google, LinkedIn, and social media traffic, including driving business opportunities to sales and marketing.
Promote internal and external events to improve company engagement programs.
Serve as the first point of contact for visitors, clients, and vendors, providing exceptional customer service and ensuring a positive experience.
Answer and direct incoming calls, take messages, and respond to inquiries promptly and professionally.
Manage the reception area, including greeting guests, maintaining a tidy and welcoming environment, and managing incoming and outgoing mail.
Maintain office security by following procedures and monitoring visitor access, ensure visitors receive appropriate Site and Health and Safety inducting and provide ongoing coaching to visitors as required.
Full management of the Time and Attendance system and flexitime.

Skills & Attributes

Demonstrable previous Experience in an Executive Assistant / Administration/ Receptionist based role.
Strong Written and verbal communication skills
Strong organisational and time management skills
IT Literate and able to use MS Word/ Excel/ Outlook

This vacancy is being advertised by Complete Talent Services td who are acting as an Employment Business

Job Types:
Full-time, Temporary contract

Contract length: 3 months

Salary:
£25,000.00 per year

Benefits: