Executive Assistant - London, United Kingdom - Australasian Recruitment Company

Australasian Recruitment Company
Australasian Recruitment Company
Verified Company
London, United Kingdom

1 week ago

Tom O´Connor

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Tom O´Connor

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Description

Executive Assistant - Hybrid

Salary:
£30,000 per annum
This is a permanent opportunity for an Executive Assistant to work within a higher educational facility.

The post holder will work within the Office of the Principal and provide support to the Vice-Principals, serving as the central point of contact.


Executive Assistant Responsibilities:


  • Being responsible for the provision of an efficient, high quality and confidential business, administrative and personal assistant support service to the Vice-Principals
  • Manage sensitive and often complex business on behalf of the Vice-Principals
  • Act as a first point of contact for all communication and personal contacts for the Vice-Principals
  • Use judgement and initiative to manage responses to the Vice-Principals' incoming correspondence and telephone calls
  • Manage and maintain a complex appointment system and electronic diary for the Vice-Principals, using independent judgement when necessary, liaising with all relevant parties
  • Ensuring regular liaison with the Vice-Principals and their supporting teams around diary management and routine daytoday activity
  • Organise meetings, book venues, arrange hospitality, transport and accommodation on behalf of the Vice-Principals
  • If required, provide an administrative/secretarial service for meetings, to include preparing agenda papers, accurately taking and transcribing formal minutes and following up actions
  • Manage, provide and maintain a high level of support to the Vice-Principals in the production of reports, business papers, spreadsheets, presentations and other documents
  • Undertake financial administration, including procurement, raising purchase orders and processing expenses claims, for and related to the Vice-Principals, ensuring compliance with the financial regulations

Executive Assistant Essentials:

years' experience as a Personal or Executive Assistant

  • Experience of working as an assistant in higher education
  • Experience supporting committee work at a senior level
  • Excellent IT skills including the Microsoft Office suite
  • Excellent organisational and prioritising skills
  • Strong interpersonal skills
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