Accounts Payable Manager - London, United Kingdom - Kirkland & Ellis

Description

Job Description

This job description will be reviewed periodically and is subject to change by management and/or Human Resources.

POSITION OVERVIEW

The Accounts Payable Manager (16 month fixed term contract) will manage all facets of the London Accounts Payable function including: approving new vendor documentation, oversight of invoice and expense approval process within Chrome River, and managing vendor payment and expense reimbursement processes.

The Accounts Payable Manager manages the Accounts Payable team with the primary objectives of performing processes accurately, in compliance with all Firm policies and within required deadlines.

JOB RESPONSIBILITIES (This list is not exhaustive and may be supplemented and changed as necessary.)

• Ensure accuracy and timeliness of invoice and expense report administration, while optimizing the Firm's cash flow specific to payment processing.
• Identify process and related technology improvement ideas, as well as, assist with implementation of ideas.
• Manage escalated issues and multiple high visibility priorities.
• Monitor performance metrics of department to provide insight to development needs or resource rebalancing.
• Effectively communicate with end-users to understand requirements and provide responsive solutions.
• Work with external service providers (e.g. Travel Management company, Taxi provider) to ensure smooth working & processes.
• Maintain current documentation for Accounts Payable procedures in practice and ensure understanding and adherence for consistent results.
• Involvement in payment processing on the Firm's banking platform(s).

Development of staff and other ad-hoc assignments

• Review and evaluate staff's work product for quality and compliance. Provide guidance for exceptions or issues, which may arise.
• Supervise, coach, and train the Accounts Payable team on procedures, controls, and issue resolution. Re-allocate resources as needed to meet demands.
• Involved in staff selection process.
• Act as back up other team members during periods of absence and as needed.
• Assist in any ad-hoc assignments as and when they arise.

QUALIFICATIONS

Education, Work Experience, Skills

• The successful candidate will have a strong understanding of Accounts Payable, with previous supervisory experience in all aspects of Accounts Payable processes.
• A Bachelor's degree is required. A comprehensive understanding of the law firm or professional services industry is beneficial. This candidate will have strong analytical and problem solving skills.
• The ability to meet deadlines, handle multiple priorities, and perform job responsibilities with minimal supervision is imperative; and the ability to lead and work effectively on a team and with other functional areas and customers throughout the organization is required.
• Excellent customer service, interpersonal and organizational skills; must be proactive, resourceful, and results-oriented.
• Strong written and oral communication skills in order to clearly and concisely summarize observations, conclusions, and recommendations.
• Advanced Excel knowledge.
• Knowledge of 3E and Chrome River would an advantage.
• Working knowledge of the Solicitors Accounts Rules would be beneficial.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.