Associate Executive Specialist - London, United Kingdom - Wells Fargo

Wells Fargo

Verified Company

London, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

The Wells Fargo International Technology team has an new opportunity for an experienced Executive Assistant to support the Head of International Technology (CIO) of Wells Fargo Commercial and Corporate & Investment Banking Technology, based in the UK.

The Executive Assistant must be capable of working in a fast-paced environment while multi-tasking and appropriately handling confidential information.

It will be important for the individual to anticipate the needs of the executive and proactively take initiative to independently solve problems.

In this role, you will:

Provide a high level of professional support which includes a balance of experienced executive level administrative work, as well, as ongoing adhoc project and business initiatives such as planning meetings, tracking deliverables and pulling routine reports
Perform heavy calendaring, complex travel planning, extensive document creation and editing, and preparing expense report submissions
Support adhoc and smaller projects for the technology team
Support internal/external events, offsites and visitor logistics
Support operational and management reporting, metrics and documentation
Assist with budget planning and compile statistical data for financial planning
Helps with hiring, staffing plans and seating/floor plan as well as facilities management tasks and activities
Helps with training and development activities across regions and with multiple teams
Financial administration such as invoice and vendor contract management for technology vendors and procurement
Act as information source on group and company policies
Receive direction from supervisor and exercise judgement within defined parameters while developing understanding of the Administrative Support function
Collaborate and consult with peers, colleagues and managers to resolve issues and achieve goals
Interact with external customers

Required Qualifications, International:

Significant administrative experience ideally supporting C-Suite Executives or Managing Director level
Previous office administration experience within a large and complex financial services or similar organization and preferably in a technology group.
Highly proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
Excellent interpersonal skills and clear, concise written and verbal communication skills
Selfstarter, quicklearner and ability to work in a fastpaced environment while managing competing priorities
Ability to manage competing priorities i.e. calendar management
Good attention to details and not afraid to challenge status quo.
Tact and good judgement in confidential situations and proven experience interacting with senior management

Job Expectations:

Wells Fargo operates a Hybrid working model combining office and home working. The requirement is a minimum of 3 days in the office.

We Value Diversity

Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company.

They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions.

There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit's risk appetite and all risk and compliance program requirements.

Drug and Alcohol Policy
Wells Fargo maintains a drug free workplace. Please see our Drug and Alcohol Policy to learn more.