Team Administrator - Nottingham, United Kingdom - NHS Nottingham and Nottinghamshire Integrated Care Board

NHS Nottingham and Nottinghamshire Integrated Care Board

Verified Company

Nottingham, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Providing a comprehensive and confidential administrative and secretarial support service in accordance with the needs of the Primary Care Transformation Team.

Providing provide personal administrative support to the Primary Care Director and Heads of Primary Care Transformation, including diary management, message management, opening and distribution of mail, operation of brought forward systems, dealing with telephone calls and enquiries, production of documents, as well as any other general administrative support services required such as photocopying, collating of documents and filing.

Liaising with both internal staff and external organisations to enable effective and efficient communication. Arranging meetings and providing support services, such as booking venues, refreshments and equipment.

Maintaining the teams filing systems (electronic and paper), ensuring compatibility of files, easy access, making maximum use of shared information, electronic filing and software packages, and ensuring confidentiality of centrally stored documentation.

Gathering and collating information for distribution. Researching documents / information using the Internet. Providing administrative support to the management of contracts.

Planning and organisation of own time, making decisions on prioritisation of workload.

Working with and liaising with other Team Administrators / PAs across the Nottingham and Nottinghamshire ICB to provide an effective network of communications including being flexible to cover other administrators general duties as required and appropriate.

Implementing administrative and secretarial policies and proposing changes to working practice to effect improvement into the working area. Undertaking mandatory training and any necessary personal development to meet the objectives of the directorate.