Senior Administrator - Newcastle upon Tyne, United Kingdom - Diocese of Hexham and Newcastle

Diocese of Hexham and Newcastle
Diocese of Hexham and Newcastle
Verified Company
Newcastle upon Tyne, United Kingdom

3 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description

Duties and Responsibilities

  • Undertake full line management duties for the department's Administrators
  • Provide training for Parish Safeguarding Representatives in relation to DBS processing
  • Update the CSSA national database and local safeguarding records
  • Oversee the management and monitoring of the national E-Learning programmes
  • Maintain filing systems, including shredding old documents in accordance with data protection legislation and CSSA retention policies
  • Arrange events and meetings, including booking suitable venues, setting up rooms etc, distribution of pre read materials and managing invitees
  • Welcome and provide hospitality to visitors and callers
  • Minute taking
  • Attend training courses and national meetings as required
  • Assist with the production and distribution of safeguarding training materials, publicity materials, fliers and newsletters
  • Liaise with the Department for Finance for invoice payments and requests
  • Oversee the departmental stationery and resource requirements, complying with the diocesan ordering policies
  • Maintain and promote good relationships among all who are associated with the work of the Diocese

Essential Criteria

  • A good level of general education, including GCSEs A*C/L5+ in Mathematics and English
  • Excellent IT skills, including Microsoft Word, Excel and PowerPoint
  • Experience of leading and managing a team but also the ability to work cooperatively with others to complete tasks and implement process improvements
  • Strong experience in general office administration
  • Strong organisational skills and time management skills, with the ability to multitask, plan and prioritise in a busy working environment
  • A professional approach with excellent interpersonal skills with the ability to develop good working relationships
  • The ability to stay calm when under pressure, and be proactive and logical
  • The ability to work with complete confidentiality and integrity, adhering to all internal procedures
  • A good sense of responsibility, be punctual and reliable
  • Accuracy and attention to detail, particularly in the written form
  • A willingness and availability to work flexible hours when required
  • A Driving Licence and access to a car and willingness to travel occasionally to locations within the Diocese
  • A willingness to work flexible hours including evenings and weekends

Desirable Criteria

  • An understanding of the dynamics of safeguarding
  • Experience of working within safeguarding


The post-holder must be conscientious and loyal to the aims and objectives of the Diocese, always having regard to its Catholic character.


What will we offer you?

  • Salary: £28,899 pa and a workplace pension scheme where we match up to a maximum of 7.5% of your salary
  • Holidays:28 days holiday per year plus statutory holidays
  • Cycle to Work Scheme
  • Hours: Fulltime generally Monday to Friday 8.30am 4.30pm, with occasional evening and weekend work
  • Location: St Cuthbert's House, West Road, Newcastle upon Tyne, NE15 7PY

APPLICATION PROCESS


To apply, please ensure that you submit both a CV and a Covering Letter, setting out how your profile matches what we are looking for in this role.

If you would like to discuss the role, please contact Ian Colling, Safeguarding Advisor by telephone

  • Two satisfactory professional references
  • Evidence of right to work in the UK
  • Completion of mandatory safeguarding training

Safeguarding

The Diocese of Hexham and Newcastle is committed to safeguarding all children and vulnerable groups at risk within its community.

All employees are expected to contribute to the creation of a safe environment, challenge inappropriate behaviours and report concerns in line with procedures.

In fulfilling the duties of this role, the post holder may come into contact with children or vulnerable adults. Therefore, they must adhere to diocesan safeguarding policies and procedures.


Data Protection
Registered Charity Number
Company Limited by Guarantee Company Number


Job Types:
Full-time, Permanent


Salary:
£28,899.00 per year


Benefits:


  • Company pension
  • Cycle to work scheme
  • Health & wellbeing programme

Schedule:

  • Monday to Friday

Work Location:
In person

Application deadline: 26/06/2023


Reference ID:

SGA
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