Personal Assistant - Birmingham, United Kingdom - Bridge of Hope

Bridge of Hope

Verified Company

Birmingham, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Our client is seeking an executive level Personal Assistant to support 2-3 Commissioners in the Commissioning Support Unit for the organisation.

You will ensure a consistently high-quality support service is provided to designated senior managers by carrying out a wide variety of administrative tasks, managing relationships and coordinating additional support where necessary.

Responsibilities:

Potentially supporting 23 Commissioners
Extensive complex diary management, scheduling meetings and booking rooms
Following up on agendas/briefs/papers for commissioner meetings
Meeting and greeting guests
Responsible for travel and accommodation booking ensuring best value for money
Responsible for handling all expenses
Attend regular 121s with Chief of Staff
Handle diary meetings with Commissioners
Follow up on actions from Chief of Staff meetings and any other actions assigned by commissioners to the CSU
Data management / record keeping
Board meeting management
Daily office closedown when onsite
Daily review of all commissioners' diaries to ensure all meetings are in the joint diary
Daily review of joint diary, checking all meetings have links, papers/agendas if required and rooms
Cross cover of PAs during periods of leave