Personal Assistant to The Executive Leadership Team - Taunton, United Kingdom - UK Hydrographic Office

UK Hydrographic Office

Verified Company

Taunton, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Details:

Reference number:

Salary:

- £27,606

Further information can be found in the attached Document "Additional Pay Information"

Job grade:

Executive Officer
Contract type:
Fixed Term
Length of employment:
12 months
Business area:
UKHO
People
Type of role:
Administration / Corporate Support
Working pattern:
Flexible working, Fulltime, Job share, Parttime
Number of jobs available:
1Contents

Location

About the job

Benefits:

Things you need to know

Location

Taunton, Somerset, South WestAbout the job

Job summary:

The Personal Assistant (PA) to the Executive Leadership Team (ELT) role is an exciting opportunity to work alongside our most senior leaders within the organisation.

Working in a professional fast-paced environment you will manage a complex and demanding workload, adapting to changing priorities and offer effective solutions to help manage and make the best effective and efficient use of your Executives' time.

You will join a small supportive and friendly PA team who provide effective corporate governance and support to the Chief Executive and ELT and you will also be a valued member of the wider Secretariat team.

This would be an excellent opportunity to develop your own skills and knowledge within this sector, within a flexible role and business environment, with potential for further opportunities if successful within the organisation.

The team are flexible with where they work.

Our team tend to be in office every Tuesday and Thursday but predominantly work from home, dependent on business needs.

As a team we look ahead to establish the most efficent days for us to work in the office on a weekly basis, dependant on diaries and aim to be together as a team in the office as and when we can, usually at least 1-2 days each week where possible.

Job description:

Work with the Executive Leadership Team and PA/Secretariat team to provide effective support. It is likely that you will support two members in particular, but will be expected to provide support to other team members at times. To include diary and inbox management, drafting of correspondence and monitoring of actions.
Respond quickly and efficiently to requests from Executive Leadership Team.
Management of sensitive information and issues.
Management and organisation of travel.
Minute taking as required.
Occasional organisation of events eg high level meetings, away days
Coordinate calendars and/or input for leadership meetings and events
Collaborate with the organisation's executive team in preparation for standing meetings.
Provide varied support within the teams in times of annual leave and sickness

Person specification:

Please note that we will only score against the sift and interview criteria and not the essential and desirable information below.

Previous PA or Administration experience, this could be within work or study
Good communication skills, both written, electronically and verbally
Key team member, ability to work well within a team and support others
Ability to cope under pressure, and look for solutions to problems
The desire to develop a career in business administration

Things you need to know

SC - non reserved

This is a Ministry of Defence non-reserved post and although open to UK, British Commonwealth and European Economic Area nationals, successful applicants will require a security clearance (SC) and therefore need to have resided in the UK for a minimum of 12 consecutive months within the last 5 years.

Behaviours:

We'll assess you against these behaviours during the selection process:

Delivering at Pace
Seeing the Big Picture
Developing Self and Others
Communicating and Influencing
Making Effective Decisions
Working Together
Delivering at Pace
Seeing the Big Picture
Developing Self and Others

Benefits:

At the UK Hydrographic Office, it's very important to us that our people feel valued.

We offer a huge range of benefits such as training and development, well-being support, flexible/ homeworking, a fantastic state of the art building, high spec equipment, and so much more.

Things you need to know

Selection process details:

This vacancy is using Success Profiles, and will assess your Behaviours and Experience

How to Apply:

Timeline:

Shortlisting will take place week commencing 2nd January 202
Interviews will take place week commencing 9th January 2023

Sift/Shortlist Criteria:

Civil Service Behaviours (Level 2):

Delivering at Pace
Seeing the Big Picture
Developing Self and Others

Experience:

You will be asked to enter information from your CV and to complete a 250 word statement of suitability which will both be scored against the criteria below: