- Business Administration NVQ Level 3/Diploma or equivalent experience
- Knowledge of Microsoft 365
- Experience of working in a complex organisation as a PA/Secretary
- Ability to work within a team and take direction from a number of senior managers
- Demonstrable experience in ability to manage multiple diaries
- Experience to take comprehensive minutes
- Good education including GCSE Maths and English
- NVQ Level 3 in Business Administration or equivalent
- Knowledge of ESR and Oracle
- Evidence of commitment to ongoing personal development
- Advanced knowledge of word processing, spreadsheets and presentation packages Aptitude & Abilities Essential Criteria: Ability to understand and maintain confidentiality Excellent organisation/time management and communication skills Ability to problem solve Person Specification
- Educated to Vocational level 3 in a relevant subject or able to demonstrate the equivalent level of knowledge, skills and experience
- Evidence of commitment to ongoing personal development
- GCSE (or equivalent) in Maths and English
- Knowledge of organisational policies, procedures, IT packages and specialist function to deal with non-routine issues acquired through on the job training, short courses and experience.
- Microsoft 365
- Microsoft Office (Word, Excel & Powerpoint)
- Experience of working in a complex organisation providing comprehensive administrative/PA service
- Experience of setting up and using filing/IT systems in a large organisation
- In-depth and detailed knowledge and understanding of corporate procedures, the structure, policies, plans, regulations, management and operational procedures of the Organisation
- Experience of taking comprehensive/quality minutes
- To understand and maintain confidentiality
- Excellent organisational and time management skills
- The ability to judge the importance of information, prioritising and responding appropriately
- The ability to speak welsh
Personal Assistant - Port Talbot, United Kingdom - Swansea Bay University Health Board
Description
Job summary
An exciting opportunity has arisen to be part of the Senior Management Admin Team within the Primary, Community & Therapies Service Group. You will provide comprehensive, efficient, organised and confidential personal administrative support to the Service Group Director and Senior Management Team, exercising judgement to make robust decisions using initiative and levels of authority agreed.
The post holder will facilitate and support meetings, preparing all relevant paperwork. The production of accurate and well-presented correspondence, reports, minutes and other materials as appropriate.
The post requires maintenance of office diaries including the organising of internal, multi-directorate, multi-partnership meetings, booking of venues and catering arrangements when required.
Attendance at meetings to take minutes and identifying items, which require follow up, or actions and refer to the appropriate person.
Opening incoming mail and maintain a comprehensive filing system.
It is essential that the post holder has excellent keyboard skills and to be conversant with a range of computer packages.
Main duties of the job
Duties include but are not limited to:
General administration: Diary management, general office duties, produce correspondence/minutes/reports/notes etc., meeting support and facilitation, administration of HB systems ( ESR, Oracle), administrative support.
Project Work : Effective project planning and support, draft presentations, manage action logs, prepare agendas, collate papers and reports.
Information Resources: Be responsible for establishing, managing and maintaining manual and electronic systems. Support staff in the usage of IT systems.
About us
We believe staff are our best asset and wewant you to be happy and confident about starting your career here in Swansea Bay University Health Board.
As one of the biggest healthcare groups in the UK we can offer a wealth of professional training and development opportunities in an innovative, forward-thinking organisation.
You might be a nurse ordoctor, maybe you specialise in a health science/therapy or can offer skills in one of our support services - wehave a job for you.
There are also apprenticeships, work placementsand volunteering roles available.
We are an inclusive employer and welcome applications from everyone whatever their sex; religion or belief; race; age; sexual orientation; gender identity or, whether they are pregnant or have recently been on maternity leave, married or are in a civil partnership; or, whether they are disabled.
Our values - Caring For Each Other, Working Together and Always Improving, show thatour commitment to equality is at the heart of everything we do.
If you want excellent career and training opportunities while living on the doorstep of some of Europe's most spectacular scenery,with all the benefits of a thriving and cosmopolitan city - look no further.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Job descriptionJob responsibilities
Person Specification
Essential Criteria:
Experience
Essential Criteria:
Qualifications/Knowledge
Essential criteria:
Qualifications
Essential
Knowledge
Essential
Experience
Essential
Aptitude & Abilities
Essential
Desirable