Directorate Clerk - Gillingham, United Kingdom - Medway NHS Foundation Trust

Medway NHS Foundation Trust

Verified Company

Gillingham, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Directorate Clerk

Division:
Unplanned and Integrated Care

Band: 2

Salary:
£22,383 per annum/pro rata

Interview date:
Week Commencing 3rd July 2023

We are recruiting for aDirectorate Clerkwho shares our ambition and vision to deliver the Best of Care by the Best of People and has the drive to take us forward, by ensuring that the Trust continues to be the first choice for patients and our staff.

As a Directorate Clerk you will be a vital part of the Typing pool team.

Your key responsibilities will be to print and file medical correspondence appropriately, sending copies to patients and external agencies as directed by the typists.

In addition to supporting the Typing Pool Team, the Directorate Clerks work with all medical specialties to ensure that medical records are available for audits, inpatient and outpatient appointments throughout the hospital.

They are also responsible for collecting medical records from a central Transit area and delivering them to medical specialty administrative teams located across the hospital site.

We are committed to endorsing diversity, multiculturalism, and inclusion; our policies / procedures ensure that all applicants are treated fairly at every stage of the recruitment process.

Here at Medway, we pride ourselves on working together as one to ensure that our shared vision of Better, Best, Brilliant is achieved.

Our culture and values are what drives the Trust and is the heartbeat of who we are as an organisation.

Our Trust is a great choice for people who want to develop their career in an ambitious environment.

Our employees are able to choose the coverage and supplemental benefits that best fit their needs and those of their families.

We are committed to endorsing diversity, multiculturalism, and inclusion; our policies / procedures ensure that all applicants are treated fairly at every stage of the recruitment process.

All staff at Medway comply the Trust's and the Kent and Medway Safeguarding Board's policies on safeguarding children, young people and vulnerable adults.

To be responsible for tracking in clinics received into the Typing Pool and detail their receipt onto the Typing Pool database accordingly

To be responsible for collecting and delivering case notes to and from the Transit Area, outpatients areas, wards and departments; tracking them to their new location(s).

Escalate all data retrieval issues to the Typing Pool Team Leader/Service Manager(s)

To provide an accurate daily list of case notes unavailable for clinic/wards to the Typing Pool Team Leader and the Patient Service Centre Team Leader/Coordinator

To coordinate the search for missing notes escalating any problems immediately to the Typing Pool Team Leader and Service Manager(s) accordingly

The post holder will be required to communicate effectively both electronically and verbally
with teams across the Acute & Continuing Care directorate

To maintain the case note request list ensuring that the list is checked twice daily as per the Health Records Policy

Utilise the Teleologic system to print clinic letters, cross checking against the clinic list provided.

Update the Typing Pool database appropriately

Send Teleologic letters via the external post to recipient(s) ensuring all copies have been sent to their correct location.