Personal Assistant to Directors - Lisburn, United Kingdom - Healthcare Ireland Group

Healthcare Ireland Group
Healthcare Ireland Group
Verified Company
Lisburn, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

The role of the Personal Assistant is to provide high quality administration and organisation support to the Director of Strategy and the senior operations team at Healthcare Ireland.

Working closely with the Directors as first point of contact for enquiries and requests, supporting the operational objectives of the directors in a fast-paced environment.


The Personal Assistant will have the opportunity to take on additional responsibilities over time as Healthcare Ireland grows in line with our legislative requirements.


Key Responsibilities

  • Professional administration support to Directors
  • Dealing with confidential correspondence
  • Managing Commissioner communications including contracts for services.
  • Undertaking a lead role in communications with the regulator
  • Collating information and providing reports and presentations
  • Effective diary management, setting up and following up of meetings using Teams, Zoom and Outlook diary management assessing priority of appointments and reallocation as necessary
  • Taking and typing accurate minutes for variety of business meetings
  • Meeting and greeting guests on behalf of the Directors and the wider teams
  • To coordinate meetings as well as travel and accommodation needs for the Directors
  • Receiving and dealing with telephone calls professionally, redirecting or taking messages and using initiative to deal with queries
  • Liaise with key stakeholders and to ensure that appropriate correspondence and meetings are scheduled when required.
  • Preparation of paperwork for meetings
  • Providing Secretarial support (printing documents, arranging for timely production of reprographics and raising purchase orders etc

Requirements:


  • Experience in a similar role within Health and Social care
  • Excellent organisational skills
  • A team player with a flexible approach
  • Calm and professional manner
  • Ability to prioritise and multitask
  • Strong written and verbal communication skills
  • Excellent attention to detail, including proof reading skills, with the ability to maintain a high level of accuracy.
  • Ability to deal with sensitive information with discretion and to maintain confidentiality at all times.
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