Property Lettings Coordinator - Barnet, Greater London, United Kingdom - Assisted Homes

Description

Property Coordinator
Permanent, Full Time
Assisted Homes provides a support service to single homeless adults who are vulnerable with support needs.

This support includes accommodation, that is managed by us and therefore it is required that the properties within our portfolio are maintained to a good standard, always, therefore; Have good knowledge and understanding of systems such as Microsoft 365 includes Excel, Word, Outlook.

Be able to create systems and/or new procedures that will add to the efficiency to the Maintenance team
Have good understanding of maintenance, repairs and property management
Property management experience preferred or keen to learn and work towards ARLA qualification
Full clean UK driving license and car preferred
Have proficiency in letter writing, sending, and understanding protocol and regulations set by GDPR
To work closely with the Head of Maintenance gaining knowledge and understanding of all the properties in our portfolio
To maintain current recording systems and to create relevant new systems to ensure that property information is filed accurately and accessible at any time - this to include a filing system for landlord information, utility including water, gas, and electric information
Work closely with the project team leader and head of property management to carry out tasks as and when required
Responsible for house visits and property inspections as and when required
To set up new files when properties are added to the portfolio
To highlight and follow procedure of lease renewals
To keep an updated list of contractors that we can call on to undertake repairs and maintenance as and when required
To purchase order furniture required for new properties and any replacement furniture by raising a purchase order, that will be authorised by the Managing Director
To conduct quarterly house inspections, inspect properties to ensure that the properties are kept to a high standard reporting back to the head of department any concerns - Head of department will create reports from feedback from your visits
To undertake any other tasks that ensures the smooth running of the property department

Candidates with the relevant experience or job titles of: Property Maintenance, Property Manager, Tenancy, Property Director and Senior Property Manager may also be considered for this role.