Float Executive Assistant - London, United Kingdom - Alexander Mann Solutions (AMS)

Alexander Mann Solutions (AMS)
Alexander Mann Solutions (AMS)
Verified Company
London, United Kingdom

2 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description

As Float Executive Assistant, you will:

  • Manage inboxes and diaries
  • Coordinate with other Executive Assistants internally, externally, and worldwide, to understand management whereabouts and to provide seamless cover at all times
  • Organise meetings including preparing documentation and invitations
  • Manage and filter incoming calls
  • Coordinate conference calls (internal and external) and appropriate meeting room bookings in accordance with internal systems
  • Manage travel bookings including travel itineraries and visa requirements by following the bank policies and procedures
  • Organise (in coordination with the Marketing and Event Team) seminars, conferences etc. for your managers
  • Perform admin duties including but not limited to: photocopying, filing and archiving, scanning, ordering magazines, stationery, payment of invoices, arranging couriers, business cards etc.

What we're looking for:


  • Experience of working as an Executive Assistant to senior managers (preferably within the financial industry)
  • Ability to identify different tasks that need to be completed and prioritise them based on their importance, urgency, and on objectives defined
  • Organised and methodical approach to work
  • Good communication skills both oral or written
  • Ability to adapt the message appropriately according to communication modes and audience/target, in a balanced and timely manner and in line with business/strategic interests
  • Proactive approach and collaborative mindset
  • Diligence and attention to detail
  • Ability to undertake a number of issues simultaneously and the ability to work under pressure
  • Excellent time management skills
  • MS Office skills (intermediate PowerPoint, Excel and Word, excellent Outlook)
  • Experience supporting numerous senior managers at the same time (desirable)

This client will only accept workers operating via an Umbrella or PAYE engagement model.


AMS, a Recruitment Process Outsourcing Company, may in the delivery of some of its services be deemed to operate as an Employment Agency or an Employment Business.


Job Reference:
AMSCWS00354
More jobs from Alexander Mann Solutions (AMS)
See all jobs of Alexander Mann Solutions (AMS)