Assistant Production Coordinator - Cardiff, United Kingdom - BBC

BBC

Verified Company

Cardiff, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Editorial, Production & Programming- Fixed Term - Full Time- Cardiff, GB, CF10 4GA- BBC Studios Productions- Job Closing Date: 28/04/2024
THE ROLE:
Job Introduction:

Are you experienced in Production Coordinating? Passionate about Drama? Then this is the role for you

BBC Studios Drama Productions is renowned for bringing audiences together week after week.

We are the creative powerhouse behind award-winning Drama such as EastEnders, Silent Witness, Father Brown and Sister Boniface to Casualty, River City, Pobol y Cwm and Anfamol.

In addition to our iconic brands, we have an ambitious growth strategy with a slate of fresh and exciting new shows in development.

Here, we champion an inclusive culture aligned with our Pledge, fostering an environment where you can freely unleash your creativity, in the pursuit of bold content.

Collaborating with some of the industry's brightest talents, you'll have the chance to leave your imprint on millions of viewers worldwide.

What's more? There's plenty of opportunities for growing your career with us too, nurturing and developing talent is ingrained in our DNA - we'd love for you to be part of it.

This is a 12 month role where you will assist with the smooth running of the production office and act as a point of contact for production team, crews and artists.

Main Responsibilities:

Overseeing more junior members of the team and reporting to the Co-ordinator and Line Producer you will:

Manage the production's DBS requirements by identifying those that need checks, issuing paperwork and tracking the process until completion.
Attend Production, Health and Safety and other prep meetings as required, taking minutes and processing Risk Assessments alongside Production Managers using Corestream.
Support the production with diary management, booking travel and accommodation, book medical appointments, stock ordering for both office needs and other technical departments, booking and recording training requirements and scanning and filing any production related documents.
Gather and distribute production and shoot documents such as Call sheets, script sides and movements orders, schedules and any comms from production to cast and crew in line with GDPR.
Complete RTW checks for new cast and crew.
Ensure everything necessary is in place for our large number of guest artists prior to episodes shooting which includes distribution of Guest Artist confirmations, Health Declarations for Insurance, welcome packs as well as coordinating and booking travel & accommodation.
Manage requirements to ensure we retain the production's ALBERT status, collating information from all departments and managing the online reporting as well as having an active part in finding green solutions to environmental production challenges and encouraging engagement from the wider production and editorial teams.
Be the IT Coordinator for the office helping crew with troubleshooting tech support referrals as well as ordering and keeping track of Casualty IT equipment for staff and freelancers.
Complete a wide range of paperwork and other tasks to ensure the smooth running of the show to include Driver Declarations, PO forms, Progress Reports, travel and accommodation logs.
Along with the coordinator, manage the junior members of the coordinating team day to day, assigning tasks and providing feedback where necessary.

To be successful in this role you will need to demonstrate the following - Considerable experience within a Coordinating team and proven ability within the role, preferably within Drama production.

A keen interest in Drama Production and the output of Casualty and other BBC shows, in particular Continuing Drama.
A wide ranging knowledge of television production processes, preferably gained within drama, an understanding of the roles within the production, and a thorough understanding of the resources required to source and engage personnel.
A thorough understanding and knowledge of BBC systems as well as more general office and business software is desirable including Teams, Word and Excel.
Awareness of Corporate Conditions of Service, Equal Opportunities and Health & Safety Policies, Editorial Guidelines, Child Welfare policies, contracts, and relevant Trade Union agreements.
Proven knowledge of GDPR regulations and how that relates to Production.
Proven knowledge of Child Licencing Regulations and ideally a good working knowledge of BBC Safeguarding Policy and processes.
Experience of creating and arranging payments for Purchase Orders.
An understanding of the Eligibility to Work Regulations.
An understanding of DBS Regulations.

Package Description:

Contract: 12 Months FTC/Attachment

Band:
B

Location:
BBC Roath Lock Studios

Salary:
£28,000 - £33,000 depending on relevant skills, knowledge and experience

This is a standard Studios Production contract and potentially can involve up to 55 hours per week
**PLEAS