Mill and Logistics Support - Northfleet, United Kingdom - Kimberly-Clark

Kimberly-Clark
Kimberly-Clark
Verified Company
Northfleet, United Kingdom

3 weeks ago

Tom O´Connor

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Tom O´Connor

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Description
Mill and Logistics Support


Your Job:


Being the main administrative and logistics support for Kimberly-Clark's Northfleet senior leadership team, UK supply chain team, and mill manager, we're looking for someone who is eager to show the team how support is really done.


Whether it be providing admin support, supporting the logistics team, or building your understanding of the wider business so to better support in future; the most important thing is you are a proactive and eager to be the 'go-to' person for mill support.


As you would often be the person that facilitates a mill visitor's visit, you are one of the many important Kimberly-Clark faces that would embody our values, and show the wider Kimberly-Clark family how we put ourselves forward.


About Us:

Huggies. Kleenex. Cottonelle. Scott. Kotex. Poise. Depend. You already know our legendary brands—and so does the rest of the world. In fact, 25% of people in the world use Kimberly-Clark products every day. We know that these amazing Kimberly-Clark products wouldn't exist without our manufacturing experts, like you.


We're also a team that truly cares about each other - kind of like a family but a really productive and focused one.

We take pride in our ability to offer a healthy salary for a job well done _and _opportunities for our workers to develop their careers into new skills, roles, and schedules over time.

There's more than one way to create your future with our winning team. It's all here for you at Kimberly-Clark; you just need to clock in


About You:


As a person, you're a learner - an innate leader - someone who is always taking initiative to make things better and bring others along the journey with you.

You live your life in alignment with the highest values of integrity and quality, always ensuring your responsibilities become a long-term success story instead of tomorrow's pain point for others.


As a talented administration/support professional, you deliver high value to your team by being able to communicate with the variety of teams within the mill.


KEY ACCOUNTABILITIES
Logistics Team

  • Provide help with admin related PO for Logistics team
  • Prepare Delivery performance reports for Top5 customers
  • Drive rootcause of NCR (customer related failures at warehouse), coordinate actions between Logistics, Warehousing and Order Management teams to help reduce customer penalties
  • Facilitate the preparation of relevant materials/arrangements for monthly/Quarterly logistics meeting
Communications

  • Help drive site communications with a focus on engagement
  • Write and manage content for all communications channels including working with the management team to produce content for Mill news
  • Create and manage feedback processes including online surveys, town hall feedback
  • Produce and update relevant posters within the Mill as and when required (i.e. Lean)
  • Minute monthly Information & Consultation (I&C) and Mill Consultation and Bargaining Committee (MCBC) meetings, posting the minutes /action points on SharePoint
  • Manage Document control for site documentation
SharePoint

  • Ownership of frontend site SharePoint, including maintenance, management and regular update of site content
  • Audit of SharePoint content to ensure information available is current and up to date from all areas
  • Provide training on SharePoint; how to upload, where to look, how it links to KC SharePoint sites across company etc.
New starts

  • Provide TA access cards on site
  • TA reporting & maintaining access
  • Work with external suppliers including agencies
  • Arrange all site inductions with relevant teams
Site administration

  • Responsible for ordering stationery in liaison with the staff shop to ensure sufficient stocks. Implement at least twice annually stationery stock takes, check stationery invoices and monitor stationery budget monthly (with MIT Manager)
  • Arrange tea, coffee, lunch requirements within the Mill as requested.
  • Maintain the Mill visitors list ensuring updated weekly, ensure visitor packs are in place and arrange Mill visits or tours


  • Post/copying

  • Have overall responsibility for reordering goods when necessary and providing first point of contact for Photocopier engineer
  • Implement, maintain, and drive adherence to a meeting room standard
  • All meeting rooms are left in a good standard, fully stocked with stationary, flipcharts, etc.


  • PAR system

  • Responsible for updating the PAR system


  • Uniform

  • Responsible for ordering uniform and shop orders in liaison with the staff shop


  • Flowers & Fruit

  • Responsible for the ordering of flowers and fruit in liaison with the Occupational Health Advisor.


  • Charitable Donations

  • Drive and administer and arrange the collection of charitable donations.
  • Provide support to the HRBP and when necessary, including dealing with adhoc event support such as apprentice days, Gift ordering and raising POs etc. as required
  • Organise site events such as Family
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