Assistant Club Secretary - Birmingham, United Kingdom - Birmingham City Football Club

Birmingham City Football Club

Verified Company

Birmingham, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Term:
Permanent

Department:
Football Administration

Location:
Wasps Training Ground, Henley-In-Arden

Salary:
Competitive

Hours of Work:

Hours are set to meet the needs of the business but are a minimum of 37.5 hours per week.

JOB DESCRIPTION

CORE RESPONSIBILITIES

Overseeing 'Club Whereabouts' administration in accordance with The FA Anti-Doping Regulations.
Daytoday liaison with the first team management/academy staff and the football authorities on various aspects of football administration.
Produce and distribute player schedule as advised by football staff.
Assist with Player appearances as dictated by Commercial and PR staff
Assisting with the preparation of Players' contracts and registration/transfer documents and providing full cover in this respect in the absence of the Club Secretary at the direction of the Directors/Chairman.
Collation of paperwork concerning the registration of players for submission to FA/EFL/PL.
Level 2 user of The FIFA TMS Transfer Matching System.
Level 2 user of the Home Office Sponsor Management System (issuance of Sponsor Certificates for International footballers work permits).
Use of MOAS system (match officials)
Use of EFL iFAS system for submission of team sheets etc.
Assisting the Club Secretary in terms of player eligibility checks and registration tracking.
Produce notification of any changes to fixtures to various authorities and match day service providers etc.
First team prematch preparation including correspondence with the opposition, match officials and the arrangement / distribution of all complimentary tickets.
Produce and distribute team sheet for first team home fixtures
Prior to a first team home match day, ensure scout/guest tickets are acknowledged, coordinated, issued and arranged for collection.
Arrangement and liaison with match officials for every first team fixture.
Postmatch administration relating to statistics, player appearances, fixture list, attendance, disciplinary etc.
Assist the Academy with the preparation and arrangement of FA Youth Cup fixtures.
Lead on the arrangements of the Birmingham Senior Cup fixtures.
Assist in maintaining filing system for the department, including every professional player's contractual files.
Upkeep and administration of Player disciplinary records.
Upkeep of Club records in respect of player signing dates, appearances, team success etc
Liaising with various Departmental Managers regarding daytoday matters.
Assist with the management and coordination of preseason including fixture organisation and the tour arrangements in line with budget set by the Club.
Coordination and reporting of Pre-Match and Post-Match meetings.
Liaising with the various football authorities and attending meetings as and when required.
To deputise in the Club Secretary role in the absence of the Club Secretary at any time
Assistance with the administration of the annual UEFA Licence Application (if applicable).
Assist with player expenses and wage deduction forms as and when required.
Assist with the organisation of away travel for first team fixtures.
Assist with safeguarding matters concerning professional players.
Manage the induction process for newly signed professional players.
Minute taking for the quarterly Academy Technical Board Meeting.
Drafting and signing of Scholarship paperwork.
Football administration support to BCWFC where appropriate.
The scope of these duties may be extended as dictated by the changing requirements of the department, the organisation and relevant regulatory bodies, and therefore, the role may require additional adhoc duties as reasonably required.
This job description sets out current duties of the post that may vary from time to time without changing the general character of the post or the level of responsibility.

PERSON SPECIFICATION

Qualifications

Essential Requirements

Educated to GCSE standard or equivalent, to include Maths & English
General knowledge and understanding of the professional football regulations of FIFA / The FA / Premier League and English Football League, particularly pertaining to the transfer and registration of players, fixtures, governance, intermediary regulations, player disciplinary and youth development rules.
Competent in use of Microsoft Outlook, Excel, and Word
Attendance and completion of FIFA TMS training course, as provided by FIFA.

Desirable Requirements

Certificate in Professional Football Management & Administration
Sports Law degree
Any other relevant football regulation qualification

ExperienceEssential Requirements

Experience of working in football administration at professional club level is essential.
Use and management of FIFA TMS International Transfer System
Use and management of The FA Whereabouts system.

Experience and understanding of FIFA Solidarity Mechanism & FIFA Training Compensation.

**Desir