Advanced Purchasing Assistant - Liverpool, United Kingdom - Liverpool University Hospitals NHS Foundation Trust

Liverpool University Hospitals NHS Foundation Trust

Verified Company

Liverpool, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

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Description

We have an exciting opportunity for a Pharmacy Assistant with medicines procurement experience to join our cross-site pharmacy purchasing team at LUHFT.

Your core role will be the safe and effective purchase of medicines and management of stock shortages across LUHFT.

You will play a pivotal role, working alongside members of our purchasing, invoicing, stores and distribution teams to ensure stock levels are well maintained and medicines are available for our patients when needed.

You will also escalate supply disruptions and communicate these effectively to the wider Pharmacy team.

You must possess excellent organisational skills to undertake this role: You must be able to work accurately, have a good eye for detail, be able to prioritise your workload, meet deadlines and be committed to the delivery of high standards in a patient focused service.

Experience of working in a purchasing role within a Pharmacy department is essential, as is an excellent working knowledge of pharmacy purchasing processes.

This role is open to Pharmacy Assistants with CIPS Level 3 or appropriate NVQ3 equivalent qualifications.

Pharmacy Assistants with demonstrable skills and knowledge within a Pharmacy procurement setting will also be considered (must have an NVQ2 qualification in Pharmacy services or equivalent to apply).

Registered Pharmacy Technicians with an NVQ3 qualification will also be considered for this role.

Supervise Pharmacy Purchasing and Invoicing teams across all LUHFT sites. Provide support and deputise for the Deputy Technical Services Manager for Purchasing as required.
Manage the release of orders, taking account of contracts, lead times, buying agreements, specialist/consumer needs and any other relevant factors to ensure all goods are of appropriate quality and are obtained in a timely manner and at the most cost effective price.
Participate in ensuring the Pharmacy stock control system and Electronic Data Interchange (EDI) are kept up to date with the latest information regarding Commercial Medicines Unit (CMU) pharmacy contracts.
Monitor current and forecasted supply disruptions, escalating issues to the Deputy Technical Services Manager for Purchasing as appropriate.
Co-operate with all pharmacy staff in providing and developing an efficient and comprehensive pharmaceutical service for patients of Liverpool University Hospitals Foundation Trust

Liverpool University Hospitals NHS Foundation Trust was created on 1 October 2019 following the merger of two adult acute Trusts, Aintree University Hospital NHS Foundation Trust and the Royal Liverpool and Broadgreen University Hospitals NHS Trust.

The merger provides an opportunity to reconfigure services in a way that provides the best healthcare services to the city and improves the quality of care and health outcomes that patients experience.

The Trust runs Aintree University Hospital, Broadgreen Hospital, Liverpool University Dental Hospital and the Royal Liverpool University Hospital.

It serves a core population of around 630,000 people across Merseyside as well as providing a range of highly specialist services to a catchment area of more than two million people in the North West region and beyond.

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Ensure all Standard Operating Procedures for the Purchasing and Invoicing of goods are adhered to. Support staff training and ensure training records are completed and up to date.
Supervise the daily workload of the purchasing and invoicing department including allocation of tasks to purchasing and invoicing staff.
Attend relevant Pharmacy staff meetings on a regular basis and to co-operate with the Chief Pharmacist regarding the strategic development of the Pharmacy Purchasing service.
Liaise with other Pharmacy purchasing staff in relation to initiating orders for stock items and other special items, directing and prioritising when needed.
Operate the Electronic Data Interchange (EDI) to facilitate electronic purchasing of pharmaceuticals from pharmaceutical suppliers.
Participate in maintaining the correct details for CMU regional contracts in the pharmacy stock control system. Ensure the pharmacy system is up to date with the correct supplier details and that EDI codes are updated as appropriate.
Liaise with relevant trust staff regarding medical gas stocks for the trust. Responsible for placing orders and follow up of delivery issues on behalf of the trust. Escalate issues to the Deputy Technical Services Manager for Purchasing and/or the Stores Manager when necessary.
Manage any standing order arrangements with suppliers and be responsible for ensuring call off orders are requested and processed in line with agreed schedule. Responsible for liaising with relevant Pharmacy teams to ensure expired or completed standing orders are still required before renewing any standing order requests.
Facilitate the transfer