Executive Assistant - Oxfordshire, United Kingdom - 19 London

19 London

Verified Company

Oxfordshire, United Kingdom

3 days ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

We have an incredible opportunity for an experienced and highly diligent Executive Assistant to support a creative ultra-high-net-worth individual - this is a varied and dynamic role, supporting the principal in all aspects of their professional life.

Assisting with running a busy studio - you will be responsible for managing their busy diary and inbox, meeting preparation, and organising all their international business travel and logistics.

You will be experienced in researching projects and project management, coordinating the activities of multiple staff members across the business and liaising with external stakeholders such as publishers, galleries and agents.

KEY RESPONSIBILITIES:

Assist in running a busy studio across multiple locations
Complex diary management, scheduling meetings, creating agendas, and managing all professional and personal appointments
Gatekeeper to the principal
Managing relationships with the principal's business contacts and professional stakeholders
Researching projects
Project management
Event planning
Managing deliveries, post and couriers as required
Oversee vendors, and manage bills and expenses both business and personal
Travel booking both domestic and international flights, hotels, cars, logistics
Coordinating repairs and maintenance at office and studio locations
Adhoc duties as required

ESSENTIAL CRITERIA:

Multiple years' prior EA experience working in a similar role for a highprofile/UHNW/successful principal
Very proactive and adaptable
Hardworking, driven, and serviceorientated
Highly organized, efficient and logical
Assertive and resilient
Discrete, loyal and professional
Great communicator
Strong attention to detail
Calm and polite
Fluent in English in both written and spoken
Excellent checkable references

Schedule: