Data & Scanning Clerk - Cowes Medical Centre - One Wight Health

One Wight Health
One Wight Health
Verified Company
Cowes, United Kingdom

1 week ago

Tom O´Connor

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Tom O´Connor

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Description
Job Posted: 22 November 2023


Contract Term:
Permanent


Location:
Cowes, Isle of Wight


Contract Type:
Part time


Salary:
Depending on experience


Industries:
Administration
General Office
Pharmaceutical & Medical***
Closing Date: 26 November 2023


Data & Scanning Clerk (Cowes Medical Centre)

One Wight Health Ltd

The closing date is 26 November 2023

Job summary


Please note, this vacancy is being advertised bu One Wight Health Ltd - GP Federation on behalf of Cowes Medical Centre.

Cowes Medical Centre will remain the substantive employer for this role.

Hours: 20-30hours per week, at least 3 days across Monday -Friday


Be part of a highly skilled data/coding team that administrates the clinical documents (patient discharge summaries, consultant clinic letters etc), such that our clinicians only see items they need to action and the rest is on the patients record coded and ready for their next consultation.

This involves following a protocol so that the process is safe and effective.

If you enjoy attention to detail in a role that offers an element of flexibility this could be the job for you.

You will have the opportunity to develop/continue to develop your knowledge of medical terminology and clinical coding process, with on-the-job and external training support.


Main duties of the job


As part of a team you will review incoming alerts, patient correspondence etc scan and code documents into the clinical system, enter coded information accurately and consistently and forward for actioning as per the protocol.


About us


At Cowes Medical Centre, we are a multi-disciplinary team of 60+ with a breadth of skills and specialisms including GPs, ANPs, MSK, MHP, paramedics, dietician, pharmacy technician, wellbeing coaches and social prescriber.

We are passionate about patient care, professional development, and partial to homemade cake. We are supportive of one another and often lunch together.

We have a purpose-built building, with great facilities including a dedicated minor ops room, treatment room, phlebotomy suite, training facilities, and parking.


Job description

Job responsibilities


The main responsibility of the role is to administrate the clinical paperwork workflow (patient discharge summaries, consultant clinic letters etc).

Such that the GPs only see items they need to action and the rest is on the patients record ready for their next interaction.

This involves following a protocol so that the process is safe and effective.


To thrive in this role, you will enjoy lots of data entry and analysis to understand the implications of what you are coding, filing or forwarding to colleagues and clinicians.

You will need to develop a broad understanding of General Practice, and a knowledge of medical terminology, coding and clinical coding process (with on-the-job training to develop clinical coding skills).


Key Tasks & Responsibilities
Scan and code letters and relevant correspondence into the Practice medical computer system, and forward to the appropriate person as per the protocol

Enter coded information accurately and consistently

Distribute electronic results to clinicians

Archive scanned paper documents

Return documents for transferred-out patients to the originator

File and retrieve medical records and paperwork

To observe complete confidentiality at all times.


To carry out any other duties as may reasonably be requested by your line manager, the GPs or Business/Practice Manager.


Person Specification

Qualifications

Essential

  • Minimum of English GCSE C or equivalent

Desirable

  • Medical terminology training
  • Evidence of read code training
  • Touch typing
  • Word processing qualification

Experience

Essential

  • 12 months+ data entry/data administration experience

Desirable

  • Experience in scanning, clinical coding, or summarising
  • Experience within Primary Care
  • Previous knowledge of SystmOne
  • Knowledge of anatomical terms

Skills & Abilities

Essential

  • Excellent attention to detail
  • Able to enter information accurately and consistently
  • Able to concentrate for prolonged periods of time
  • Good analytical skills
  • Good problem solving skills
  • Ability to manage time and workload

Desirable

Qualities & Attributes

Essential

  • Detail orientated person
  • Reliable, trustworthy and conscientious
  • Pleasant, cheerful manner, that carries through under pressure
  • Smart, clean & wellpresented appearance
  • Selfstarter, able to take direction and work as part of a team

Desirable

  • Able to pick up what is happening around you and be able to show a proactive approach to excellent workflow delivery

Special Job Requirements

Essential

  • Ability to deal with all matters in a confidential manner
  • Willingness to help cover for holiday/sick leave of other staff

Employer details

Employer name
One Wight Health Ltd

Address

Cowes Medical Centre

200 Newport Roa
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