Business Support Administrator - Sheffield, United Kingdom - Andy File Associates Ltd

Andy File Associates Ltd
Andy File Associates Ltd
Verified Company
Sheffield, United Kingdom

1 month ago

Tom O´Connor

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Tom O´Connor

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Description
FM Business Support Administrator

Reporting to FM Business Support Manager

  • Use a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, etc., to produce correspondence and documents and to maintain presentations, records, spreadsheets and databases.
  • Produce Quotes, Purchase Orders and Invoices.
  • Support accounts with inputting supplier invoices.
  • Collate, produce and distribute reports from results generated by Subcontractors and send them out to clients.
  • Experience of using a CAFM system such as Job logic, Maximo, Easybuild or similar.
  • Scheduling and keeping up to date the PPM, periodic and inspection records.
  • Dispatching certificates and new O&M style booklets for stores and FM service users.
  • Keeping site addresses and details up to date as they change.
  • Arrange travel and accommodation for staff or customers and other external contacts.
  • Receive incoming calls from Clients and log/raise work orders in CAFM system.
  • Deploy jobs to Technicians via the phone and CAFM system.
  • Update CAFM system with subcontractor work details to ensure the system reflects all works carried out.
  • Process Timesheets by updating CAFM system to ensure Technicians times are correctly allocated to individual jobs.
  • Liaise with staff in other departments and with external contacts.
  • Order and maintaining stationery and equipment.
  • Sort and distribute incoming post and organising and sending outgoing post.
  • Organise and store paperwork, documents and computerbased information.
- photocopying and printing various documents, sometimes on behalf of other colleagues.

  • Prepare documentation for internal process as per ISO Standards.
  • Liaise with our Health and Safety Forum and Human Resources Coordinator to engage with Learning and Development as necessary.
  • Any other duties which are required by the business and within the scope of the role

Personal Specification

  • A background in Facilities Management or Construction desirable but not essential.
  • Qualifications or Business skills/experience that relate to the position.
  • Excellent Level of IT Literacy.
  • Some experience using Business Software such as JobLogic, accounting software, Coins etc.
  • Application of their vocational experience to the benefit of the business
  • Ability to use own initiative, working accurately with policies and procedures
  • Prioritise workload and meet deadlines with attention to detail
  • Written and Verbal communication skills

Job Types:
Part-time, Temporary contract

Contract length: 3 months

Part-time hours: 20 per week


Salary:
£11.02 per hour


Benefits:


  • Flexitime
  • Free parking
  • Onsite parking

Schedule:

  • Flexitime

Ability to commute/relocate:

  • Sheffield,

South Yorkshire:
reliably commute or plan to relocate before starting work (required)


Work Location:
In person


Reference ID:
AJBS1

Flextime
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