- Undertaking administrative and operational planning, organising and acting as first point of contact for a range of customers and internal colleagues
- Maintaining a project library, databases and resource for the Fleet Services team.
- Assisting in ensuring our compliance for transport legislation.
- Building strong links with Logistics, Blood Donation departments and other NHSBT departments to ensure collection and dissemination of reports and data.
- Maintaining manual and electronic filing systems
- General office duties for example photocopying and scanning documents.
- Data entry ensuring all records are up to date and accurate Receiving and making telephone calls
- Educated to A level, NVQ Level 3 qualification OR equivalent experience
- European Computer Driving Licence (ECDL) (part I & II) or ITQ2, or CLAIT II, or RSA III text or word processing OR demonstrable workplace experience
- Willingness to undertake development and training as required
- Demonstrates commitment to own continued professional development
- Experience of working in an administrative, project or secretarial role
- Experience of working with information technology using Microsoft Office packages (Word, Excel and PowerPoint), or equivalent Systems
- Experience of using IT systems and inputting data to produce reports and correspondence which are timely, professional and accurate, for example balanced scorecards, key performance indicators etc.
- Experience of working in a busy office environment, using office equipment, handling conflicting deadlines and priorities
- Experience of organising and coordination several disparate projects
- Experience of working with external suppliers, customers and colleagues
Fleet Services Co-ordinator - Manchester, United Kingdom - NHS Blood and Transplant
Description
Job summary
The Fleet Services team provide national support to all aspects of driving vehicles, compliance and training on NHSBT business use. As a team we provide support to front line blood donation, transport and marketing teams to ensure availability of the best equipment to keep the organisation running.
You will undertake an extensive induction and training programme and receive ongoing development to support you in your role and achieving your career ambitions.
This diverse role plays a vital part in ensuring remote based Blood Donation teams are compliant with road transport legislation and training for the driving role associated with the teams. This role is vital to ensuring the safety and best practise of our colleagues and provides a real sense of satisfaction in having helped support this vital lifesaving service.
The versatility of the role means there are always new challenges which provide a stimulating working environment and the team are both professional and friendly providing a great place to work.
Main duties of the job
In this role you will be working as a key administrator/operational resource for the Fleet Services team resolving day to day issues at local and national level for Blood Donation Logistics requirements. Your responsibilities will include :-
You will be required to travel and spend time away from base, which will involve working irregular hours and overnight stays when required, with prior notice.
About us
At NHS Blood and Transplant, were incredibly proud of the many talented people who come together every day to make our organisation the very best it can be. We have clearly defined values that are centred around offering exceptional care to our donors and their families. We take care of each other too and we focus on building our expertise so we can change lives, provide quality support and offer fulfilling careers.
Its an opportunity to contribute to a unique team as part of a service that saves lives 365 days a year. We offer brilliant benefits including 27 days of holiday (plus bank holidays), a comprehensive induction and training programme, and competitive pension scheme.
We are passionate about creating an inclusive workplace and aim to reflect the diverse communities we work with and positively encourage applications from all sectors of the community.
Three small words, one big difference - Caring , Expert and Quality .
Together we'll save and improve more lives than ever
Job descriptionJob responsibilities
Please view the attached recruitment profile which is a summary of the detailed Job Description and Person Specification.
Please also view the benefits information sheet which details the benefits of working for NHSBT and the hours of work, salary, leave entitlement etc. for this role.
Person SpecificationQualifications
Essential
Experience
Essential