Administrative Officer - Scotland, United Kingdom - Orchard Recruitment Ltd

Description

We are currently seeking an Administrative Officer (Enforcement Division) for our Douglas-based Client, a leader in fiduciary services, fund administration, and management and investment advice compliance.

The Administrative Officer will:

• Undertake administrative functions to support the effective operation of the Division, including the maintenance of filing systems, evidence logs, file logs, co-ordination of off-Island travel, acting as 'librarian' to 'strong room'
• Act as secretary for the Case Review Panel and/or other panels led by Enforcement, including arranging meetings,finalising agreed agendas and preparing minutes which record all relevant decisions and reasons for those decisions
• Collate papers/evidence files as required by Division members
• In conjunction with the Head of Enforcement or delegated Division member, assist in enforcement investigations and cases including undertaking research of intelligence systems, examining evidence/records, transcription of interview recordings
• Ensure that internal systems and procedures are maintained and adhered to including the Enforcement Division procedures, registers/logs and intelligence systems whilst proactively contributing to the development and maintenance of those systems and procedures
• Collate intelligence and other documentation for use throughout the Authority and other agencies and disseminate accordingly, including the preparation of public notices, warnings and press releases
• Handle all confidential/restricted information and intelligence in line with internal protocols

• Educated to GCSE level or above or equivalent qualification
• A willingness to undertake relevant training orqualifications as and when required
• Previous experience working in an administrativesupport role
• Experience of transcribing and audio typing
• Experience of records management and of working within an office environment as part of a team
• Demonstrate effective interpersonal, verbal and written communication skills
• Maintain a high level of discretion and confidentiality at all times in your work
• Ability and willingness to learn enforcement terminology and process