Project Manager - Leicester, United Kingdom - Royall Appointments

Royall Appointments

Verified Company

Leicester, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

We are looking for a fabulous Producer or Project Manager for super award winning creative agency.

Purpose

As an Event Producer or Creative Producer, you will be creating events or possibly marketing campaigns for various clients to develop and deliver through the course of the year.

The role is responsible for various aspects of client engagement, developing deliverables across all skill sets within events management and content creation in timely delivery to the client.

You will be responsible, with guidance and senior leadership support,for setting and tracking the budget and managing changes with the client.

We would ideally like someone with experience in delivering events from end to end, including exposure to developing client content.

Utilizing creativity to bring imaginative and inspiring ideas to the process of events execution.

Client and Stakeholder Liaison

Present and pitch ideas to clients (together with other members of the pitch team)
Guide the client through all phases of research, development, production, and delivery: ensuring client approvals are received in line with the overall project plan
Manage ongoing stakeholder management and communication
Help develop a culture of creativeled thinking across the agency, providing inspiration and clear direction to colleagues
Build awareness of agency competitors in the creative design/communications space and share intelligence on their approach, strategy, and clients

Project Management

Provide creative input into every project, in collaboration with colleagues
Develop the project brief into a written schedule and scope of work, and disseminate all relevant information to internal teams, suppliers, and any freelance staff
Create and manage the project plan on an ongoing basis, ensuring all activities are scheduled, responsibilities are allocated, and key milestones are met
Source and negotiate with key suppliers, according to project type these may include venues, accommodation, technical production, digital, entertainment, and 'talent' (and their representatives)
Determine the most appropriate tools and methods of communication for each project, working with internal colleagues and suppliers to provide specialist advice and input
Collaborate effectively with other members of the project team, to ensure quality and the highest possible standards of delivery are achieved
Manage subcontractors and suppliers, both in terms of overseeing delivery of their role and financial remuneration
Brief and oversee the development of creative design elements, and present these back to clients for review and signoff
Maintain a good overall understanding of digital and live production techniques, in order to translate these into a clear and concise brief
Maintain awareness of latest Health and Safety guidelines and risk assessment processes, working closely with Production Managers and external health and safety consultants as required
Proactively communicate with clients in order to obtain timely feedback and signoff for core deliverables

Budget Management

Develop and maintain a sound understanding of time (fees) and budget allocation
Prepare budgets in support of pitches and proposals
Create and manage agreed project payment schedules, where required, ensuring client payment terms are aligned to when third party costs are due
Day to day responsibility for managing and updating the project budget, adhering to rate cards and gross profit (GP) figures agreed with Client Services
Manage ongoing reconciliations of budgeted spend versus actual spend, providing regular financial reporting to the client
Manage the Purchase Order process for each project, ensuring correct allocation to each freelancer/supplier and dealing with any queries that may arise
Review, process and approve invoices
Working closely with the Finance Manager to ensure freelancer/supplier payments are managed promptly and in line with agreed terms

On-site Management (for Live projects):

Responsibility for the activity of the onsite team, ensuring all elements are delivered to suitable quality, on time and budget
Collaborate with Technical Director/Production Manager and suppliers to ensure adherence to schedule
Liaise with clients and key stakeholders when onsite, as required
Organise and run technical and presenter rehearsals, slide clinics and filming elements, as required
Brief, manage and direct speakers, presenters, entertainment, and other talent
Brief and manage technical production crew, in collaboration with suppliers and the Showcaller

Ongoing Development

Uphold the professional reputation of the agency in all dealings with clients, stakeholders, suppliers, and freelancers
Proactively seek out new ideas, techniques and suppliers which will positively benefit the work of the agency
Share new potential opportunities arising from client conversations with the Client Lead, and collaborate on developing suitable solutions to those opportunities
General values
Lead by example and challenge when appropriate
Exemplify the companies' values
Demonstrate honesty and openness at all times

Desired Skills & Experience

5 years demonstrable experience in a relevant creative agency environment (live events, communications, marketing, design and/or content creation)
Solid experience and confidence with cloudbased IT systems
Highly organised with the ability to manage multiple projects simultaneously
Team player who can motivate and inspire others to collaborate well, but confident to lead and take decisive action when required.

This position would suit:

Events Producer, Event Producer, Live Events Producer, Senior Producer, Producer, Senior Event Producer, Live Event Producer, Events Producer, Creative Events Producer, Senior Event Manager, Event and Content Manager, Event ProductionManager, Programme Manager, Campaign Manager, Events and Communications Manager, Communications Manager.