Clerical Officer - Blackburn, United Kingdom - East Lancashire Hospitals NHS Trust

East Lancashire Hospitals NHS Trust

Verified Company

Blackburn, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

This is a request for Bank/Agency usage for a period of 3 months

Role

Assist in providing full clerical/secretarial support including typing of letters, memos, taking notes and other routine correspondence, which involves working to tight timescales and deadlines.

Taking and making telephone calls, dealing with enquires, photocopying, and filing.

Supporting cashier responsibilities

Inputting & extracting data

Raising and receipting of E-procurement orders

Receive and action tasks from the administration mailbox/helpdesk tracker

Any other duties which may be required by the manager

Applications are invited for the post of Clerical Officer based in General Administration.

If you enjoy a role with variety and you have a flexible approach to work, then playing a part in the Estates and Facilities General Administration service could be for you.

The service is responsible for the generic administration of the Division's managers and services in general across Estates and Facilities and this role will give the post holder the window to develop their knowledge and skills.

An understanding of the need for confidentiality and previous administration experience is essential as is the ability to work in a team.

The post will involve working across the wider General Administration service providing support of the highest quality as required depending upon staffing levels.

We are looking for an enthusiastic, flexible, motivated person.

Flexibility is paramount as you could be asked to work on different sites or cover a shift at short notice to meet the demands of the service.

Strong IT skills are essential to this post as is being an excellent communicator with exceptional organisational skills.

The service is made up of a wide group of staff who support each other and are driven to provide excellent customer service and meet organisational needs.

As well as full job training, the Trust also offers opportunities for other relevant training and development.

The role is based across General Administration and provides an opportunity to undertake varied administrative duties in the area of Estates and Facilities.

The post holder will be responsible for providing confidential, accurate and efficient clerical and administrative support under the supervision of the Assistant to the Deputy General Administration Manager:

Support cashier responsibilities
Assist in providing full clerical/secretarial support including typing of letters, memos, taking notes and other routine correspondence, which involves working to tight timescales and deadlines. Taking and making telephone calls, dealing with enquires, photocopying, and filing.
Maintain systems that assist and support service users in the performance of their duties
Maintain the confidentiality of the working environment
Ability to work flexibly with other admin colleagues to ensure that workload pressures and absences due to annual leave and sickness are dealt with appropriately by using available resources.
Raising and receipting of Eprocurement orders
Assist in the implementation of any database in use including, inputting and extracting data in line with departmental/Trust/national procedures
Maintain filing system as agreed with the line manager and in line with Trust policies.
Update training records
Deal with routine correspondence from both internal and external sources
Produce letters and other correspondence for service users using a range of software packages
Ensure requirements of service users are organised to include room bookings, electronic diaries, monthly inventories, production of the key packs for accommodation and accommodation diary.
Manage the Outlook public calendar for Estates and Facilities
Sort mail and distribute
Any other duties which may be required by the manager
Work with colleagues in the team on the development of current and new services and other initiatives.
To meet the needs of the organisation you may also be required to provide cover in other areas following appropriate discussion.