Executive Assistant - New Milton, United Kingdom - Bond Williams
Description
Executive Assistant - New Milton - £CompetitiveAn Executive Assistant is required for our client based in New Milton on a fixed term contract for 13 months.
This role will require Executive assistant duties along with HR Administration too.The working hours are Monday to Friday 9am - 5pm with flexibility, possible hybrid working once training is complete.
Main duties:
- Draft communication on the Group Exec Team's behalf
- Maintain comprehensive and accurate records, documents and reports Executive office.
- Maintain a schedule of regular Group Exec Team meetings i.e., weekly, monthly, quarterly.
- Collate reports for the Group Exec's Quarterly meeting.
- Manage and coordinate Group Executive weekly meetings and distribute relevant documents.
- Take minutes at Group Executive meetings and ensure they are communicated to all attendees.
- Liaise with internal team and Heads of Departments for information needed at Group Exec meetings.
- To perform reception duties where necessary i.e., meeting and greeting visitors, answering the telephone
- Manage the Directors' diaries and work schedules.
- Manage all travel and hotel accommodation arrangements for the Group Exec Team as required.
- Reconciliation and submission of Group Exec Team's expenses
- Arrange client entertainment activities on behalf of the Group Exec Team
- Provide support to the family with personal matters, organising events/holidays, insurance and private financial arrangements.
- Provide administrative support for the HR function, including recruitment and onboarding of new staff members
- Assist with daytoday operations of the HR functions and duties.
- Provide clerical and administrative support to Human Resources executives.
- Compile and update employee records (hard and soft copies)
- Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc)
- Coordinate HR projects (meetings, training, surveys etc) and take minutes.
- Deal with employee requests regarding human resources issues, rules, and regulations
- Assist in payroll preparation by providing relevant data (absences, commission, bonus, leavers, etc)
- To provide a basic office management function ie, maintaining stationery and tea point supplies, managing incoming and outgoing post
Key Skills:
- A minimum of 23 years working experience as in EA/PA at a Senior Manager/Board level
- Strong interpersonal skills and exceptional organisational skills
- High levels of flexibility and adaptability with the ability to multitask and prioritise workloads
- Proven experience managing confidential information with the appropriate discretion
- Have a good working knowledge of videoconferencing facilities and other AV communication tools
- Exceptional attention to detail
- Previous experience working within HR team
- Proficient IT skills within Microsoft 365 and confident using various software including word processing, spreadsheets and presentation software to prepare reports
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