Facilities Manager Administrator - Woking, United Kingdom - ML Labour Link

Description

Facilities Manager Administrator

We are working with a renowned Kent based Engineering business.

We have a fantastic opportunity to join their expanding Facility Maintenance Division.

Our client has an expanding portfolio of public and private sector clients, and the organisation comprises of several divisions including Mechanical & Structural, Electrical, Fabrication, Commercial Projects, Facility Maintenance and other associated trades.

We are currently hiring a Facilities Administrator to work at HM Prison in the Sussex area

Role and Responsibilities:

• Overseeing the administration within a FM department.
• Preparation & maintenance of spreadsheets, workflow trackers, word documents and
• site folders.
• Liaising with internal work teams, external contractors and sub-contractors.
• Support & assist live project administration.
• Provide excellent customer service.
• Outgoing correspondence via email.
• Incoming enquiries.
• Ordering PPE and departmental materials.
• Check engineer's timesheets against scheduling software.
• Scan completed paperwork and archive accordingly.
• Answer incoming calls where necessary.
• Maintain and update customer records within the supply chain system.
• Chasing deliveries to site - Liaise with an agreed customer contact for goods delivered to
• directly to site
• To actively participate in the continuous development and improvement of service
• delivery.
• To carry out other such duties as may be required from time to time.

Essential Requirements:

• Ability to communicate in a clear and effective way, verbally and in writing.
• Attention to detail.
• Good organisational skills
• Good knowledge of Excel spreadsheets and Word documents
• Desirable but not essential working knowledge of Simpro.

Location: Brighton, East Sussex.

Employment Type: Sub Contractor CIS / PAYE / Ltd.

PAYE: Negotiable depending on experience.

CIS/LTD: Negotiable depending on experience.