Receptionist and Facilities Coordinator - London, United Kingdom - Gordon Yates

Gordon Yates

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Proven experience in a similar corporate front of house position.

Facilities and administration experiences essential.

Receptionist and Facilities

Coordinator
Are you an experienced corporate/professional services receptionist with administrative and facilities experiences?

You will need a positive outlook and an ability to work well under pressure.

This position is a 9 month fixed term contract in-office Monday-Friday and the hours are 8.45am

6pm.

Who you will be working for

Our client is a global investment business located in Central London with plush offices and a friendly and engaging atmosphere.

Having worked with this Company for many years we can confidently describe them as an employer of choice with a huge reputation.

What would you be doing?
As Receptionist and Facilities Coordinator you will work alongside an incredibly close but small team.

You will:

Answer all incoming calls, messages and queries, fielding and directing to the appropriate person where necessary.
Welcoming and coordinating guest and visitor arrivals and departures.
Manage 5 meeting room diaries and logistics; maintaining the daily schedule, preparing the rooms and hospitality for meetings.
Managing all incoming and outgoing post, courier and deliveries, coordinating with couriers and internal/ external storage facilities.
Work closely with the internal administrative function to ensure a smooth front of house service for all internal parties.
Maintaining the Reception and Facilities Manual with up to date processes/ contacts for reference for any temp cover.
Managing all office and kitchen supplies including orders for stationary, kitchen and general office supplies.
Coordinating facilities processes with third parties, including the building facilities team, contractors, maintenance companies, cleaners and other vendors these could be routine and planned or otherwise ad hoc or unscheduled.
Ensuring communal kitchen, public areas are clean and well maintained.
Working with overseas facilities to maintain seating plans and employee extensions lists.
Point of contact between the building & maintenance team.
Responsible for reporting any temperature and lighting issues to Facilities Manager.
Create access & work permits between contractors & the building management.
Filing records.
Admin assistance for IT team mainly travel, expenses, maintaining holiday calendar.
Assemble and bind presentation books.
Other ad hoc projects, as necessary

About You
You will need relevant experience within a similar position and sector.

In addition:

Strong organisational skills.
Exceptional attention to detail.
Exceptional and advanced computer literacy and Outlook skills are essential.
Exceptional communication skills and capability.
Unparalleled enthusiasm, proactivity and professionalism at all times.

What's in it for you?

In return, the benefits are outstanding; as well as joining a company focused on employee retention and growth, you can expect a competitive salary, Christmas annual leave (offices are closed), gym reimbursement scheme, life assurance and private health insurance.

The Receptionist and Facilities Coordinator position is a 9 month fixed term position paying between £35,000-£45,000 pa (depending on experience) - plus outstanding employee benefits.

**How to apply