- Support the EMEA Engineering Managerin administering the delivery of day to day engineering services as required under the Facilities Management contracts
- Ensure any work being carried out under the Facilities Management contract meets the requirements of the client
- Work with local and EMEAteams and service streams to ensure smooth delivery of services
- Assist in the preparation of monthly management reports as required including the collation of information for the client report ensuring that return deadlines are met
- Provide and maintain accurate and up to date reports and spreadsheets to include regular updates as required to the quote log, purchase order log, invoices, site data and costs
- Place orders for consumables as required
- Maintain an accurate log of all supplier invoices received to include supplier name, invoice number, invoice date and a brief description of the works undertaken
- Ensure that appropriate purchase orders are raised and in place prior to the commencement of any works on site by any supplier and maintain purchase order tracker
- Liaise with engineers and suppliers to ensure all appropriate paperwork is in place before works commence
- Create and deliver Health and Safety Toolbox Talks/training to the team
- Deliver reporting on a monthly basis including trackers, audits, inspections and health and Safety
- Use and maintain online task system, ensuring correct data entry and providing overall system administration
- All the time working in accordance with health and safety measures and promoting best practice amongst colleagues, contractors and vendors
- On a daily basis you will be supporting a team across EMEA based in a central Dublin campus.
- The main business language spoken in our offices is English. Knowledge of English is essential
- The role will be structured on a shift basis over a 5-day week
- On occasion you may be required to work weekends, late shifts, or bank holidays this will be arranged in advance and in accordance with the rota
- On occasion you will be required to attend emergency call outs to ensure business continuity
- You are keen to develop within the workplace, spending time supporting a multi-disciplinary team gaining knowledge and expertise
- You have experience in an administration or coordinator role providing operational support
- Experience in administration and management of monthly variable finance, monthly billing, supplier invoices and reconciling invoices and purchase orders
- A good level of computer literacy and knowledge of key packages to produce reports etc.
- You work collaboratively as part of a team to solve problems with professionalism and service focused approach
- You are adept at multitasking and are able to manage multiple projects effectively
- You are open and have good communication skills
- You strive for excellence in what you do and share ideas for improvement
- You are proficient with computer equipment and programs (Word, Excel and Outlook) and have a keen interest in technology
- You keep up to date with industry trends and have direct experience or an interest in facilities management and customer service
EMEA Engineering Administrator - London, United Kingdom - JLL
Description
JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you've got deep experience in commercial real estate, skilled trades, and technology, or you're looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
WE'RE HIRING - EMEA ENGINEERING ADMINISTRATOR
Maternity cover - 12 month fixed term contract
WHAT YOU CAN EXPECT FROM US
You'll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.
Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay. Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you...
INGENUITY: EVERY DAY IS DIFFERENT, AND IN ALL THESE ACTIVITIES, WE'D ENCOURAGE YOU TO SHOW YOUR INGENUITY
Diversity and Inclusion is at the heart of JLL. We believe in recruiting, retaining, rewarding and developing all our employees with regard to their abilities and contributions and without reference to their background, gender, gender identity, ethnic origin, age, religion, sexual orientation, political belief, disability or long-term health condition.
We are committed to making all stages of our recruitment process and employment accessible to candidates with disabilities and long-term health conditions. Please do feel able to be open about this at any point during the process and our recruitment team will work with you to establish the most appropriate adjustments.
We are keen to support all our employees with juggling their work, personal and family commitments and alongside our approach to flexible working, we have a comprehensive parental transition support programme to assist parents during the early months and years of parenthood.
JOB TITLE: EMEA ENGINEERING ADMINISTRATOR
REPORTS INTO: EMEA ENGINEERING MANAGER
ABOUT THE ROLE:
The EMEA Engineering Administrator will support the EMEA Engineering team providing professional administrative support supporting to delivery of building operations.
Delivering administrative activities in accounting, finance, maintenance, operations, vendor oversight, purchasing of material, equipment and supplies, occupancy services and helpdesk. Ensuring the smooth running of our service whilst providing an exceptional end user experience within our client sites.
KEY RESPONSIBILITIES:
WORKING LIFE:
ABOUT YOU:
Location:
On-site –London, GBRIf this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table If you require any changes to the application process, please email or call + 44 ( 0 ) to contact one of our team members to discuss how to best support you throughout the process. Please note, the contact details provided are to discuss or request for adjustments to be made to the hiring process. Please direct any other general recruiting inquiries to our page > I want to work for JLL.
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.