Administration and Finance Officer - Maidenhead, United Kingdom - Diocese of Portsmouth

Diocese of Portsmouth
Diocese of Portsmouth
Verified Company
Maidenhead, United Kingdom

1 week ago

Tom O´Connor

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Tom O´Connor

beBee Recruiter
Description

Parish of St Joseph, Maidenhead

Administration and Finance Officer

Full time - 35 hours per week

Salary - £13 per hour


A vacancy has arisen for an Administration and Finance Officer to work full time 35 hours per week to provide administrative and finance services to the Parish Priest and the parish, support the administration of day-to-day parish work and provide a sympathetic focal point for enquiries.


Experience and qualifications required for role:

  • Experience of working independently in a busy environment with many competing demands on time.
  • Experienced Administrator with good administrative, time management and prioritisation skills
  • Able to deal sensitively and confidentially with difficult situations.
  • Computer literate, with experience of Office 365 including excel and publisher, and experience of using the internet and intranet.
  • Experience of using financial systems and knowledge of financial processes including banking, issuing expenses and posting charges.

Personal attributes:


  • Sympathetic to the ministry and mission of the Catholic Church;
  • Selfmotivated and flexible, with ability to work on own initiative and judgement without supervision or support from colleagues or team, able to cope with change and work under pressure;
  • Diplomatic, discreet, with a sympathetic nature and emotional resilience;
  • Able to handle confidential and personal information in an appropriate way.

Interviews:
Monday 22nd and Tuesday 23rd May 2023


A Covering letter:

Please tell us how your motivation, values, skills, experience, and personal qualities demonstrate your suitability for the role (around 500 words) and why you would like to work for the Catholic Diocese of Portsmouth.


Current CV and the details of two referees: This should include full education and employment history (including dates, with no gaps left unexplained). Please include your current or most recent employer as one of your referees.


JOB DESCRIPTION

Purpose of role:
Administrative assistance to Parish Priest

Based at:
St Joseph's, 36 Cookham Road, Maidenhead, SL6 7EG**
Hours of work - per week:35
7 hours per day from Monday to Friday**
Line Manager:Parish Priest**
Main responsibilities

Standards expected/How achievement will be measured
Organise & run the Parish Office

Efficient running of Parish Office

Deal with correspondence & queries

As per Parish Priest's requirements

Maintain accurate wedding & baptism records & liase with course leaders

Smooth administrative running of programmes for the Sacraments

Assist Sacramental Programme leaders as and when required

Meeting & maintaining their requirements

Maintain Parish Census records

Parish Secretary must be IT literate

Produce leaflets / materials for Advent, Christmas, Holy Week and Easter

In accordance with Parish Priest's requirements.

Use of Parish Administration Management Information Systems and FINSYS

Orientation training will be provided

Banking of all receipts to the Parish and payments of all appropriate expenses

FO to pay expenses on time and to maintain the accounts in credit

Post all charges levied monthly by the Diocese. This includes the insurance charge and the Diocesan levy.

Monthly and weekly routines

Can and will be asked to work between two offices located on the one site.


Other responsibilities include:
Managing banking and analysing of second collections

Should be able to liaise with the Finance Committee and other key people. Including the Parish Priest

Letting out Centre/liasing with customers

Reports submitted to Centre Committee

Invoicing and banking. Paying suppliers.

No outstanding debts/maintain Account in credit

Keeping information on computer.

Maintain up to date information for monthly accounts.

Liaising with various tradesmen and suppliers, including cleaners.

Ensuring Centre is maintained to a high standard and any damage is repaired/ordering of supplies.

Keeping Centre at a high standard.

Cleanliness and appearance.

Ensure various annual checks are carried out.

Obtain yearly certificates.


Regular contact / liaison with:
Members of the Parish; general public; neighbouring parishes; Mill Hill Missionaries and outside agencies


Experience and qualifications required for role: Good communication skills; must be IT literate and able to use Microsoft Office. An ability to cope with pressure and be able to prioritise. Very importantly a Parish Administration and Finance Officer _must _understand and be able to maintain confidentiality


Personal attributes:

Confident; sensitive; a good listener; patience and not afraid to use initiative. A sense of humour is a must


Salary:
£13.00 per hour


Benefits:


  • Company pension

Schedule:

  • Monday to Friday

Work Location:
In person

Application deadline: 19/05/2023
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