- Ensuring maintenance works are scheduled, checks are in place and works are logged correctly and updated on a continuous basis.
- General management of the office facilities alongside the Office & Facilities Manager.
- Overseeing the management of reception, answering calls, arranging couriers and sorting post.
- Arranging travel and event bookings for employees.
- Tracking and ordering office and kitchen consumables.
- Raising purchase orders and inputting office and facilities invoices, matching on Xero and keeping on top of payment dates to ensure timely payment to suppliers.
- Coordinating the training log process, scheduling training and refresher sessions where required for applicable employees.
- Performing HSE site inductions for all new employees, arranging HSE refresher sessions and completing weekly HSE walk arounds the office to identify health and safety risks.
- 28 days annual leave (plus bank holidays)
- Pension scheme
- Onsite parking
- Previous experience in supporting business activities with facilities and administrative tasks and responsibilities is essential to this role. PLEASE NOTE - applicants without previous facilities coordination or management experience will not be considered.
- You will be familiar with health and safety requirements and the importance of them in the workplace.
- You will also have demonstrable experience with raising purchase orders and invoice processing.
- Organised by nature, you will have a natural ability to multitask, prioritise and meet deadlines with a high level of accuracy.
- A problem-solver, you like to see things through from start to finish, taking ownership of issues whilst exercising a proactive and logical approach to resolution.
- You will have a collaborative approach to work and suggest ideas for improvement to help streamline business operations and execution.
- Excellent written and verbal communication skills.
- Proficient in the use of Microsoft applications such as Word, Excel, Outlook and Teams.
- Previous use of Finance packages such as Xero are not essential to the success of this role but are highly advantageous.
Facilities Coordinator - Oxford, United Kingdom - allen-associates
Description
An exciting opportunity has become available for an experienced Facilities Coordinator to work alongside the Office and Facilities Manager at our client's science solutions company. A friendly, positive attitude and a willingness to contribute towards seamless business operations, is vital to the success of this role and for the greater good of the business.
Facilities Coordinator Responsibilities
This is a varied role, that involves interaction with employees, guests as well as other external business stakeholders such as contractors and suppliers. You will assist with the office facilities, reception and administrative tasks for other members of staff.
The main responsibilities of the role include but are not limited to:
Office & Facilities Assistant Rewards
As well as working for a great company, with growing success, you can benefit from:
The Company
Our client provides manufacturers equipment within the science sector.
Office & Facilities Assistant Experience