Commercial Team Administrator - London, United Kingdom - GKR International - Real Estate Talent Specialists

Description

Job Description

COMMERCIAL TEAM ADMINISTRATOR - CITY OF LONDON

GKR International has been exclusively retained to lead the search for a Commercial Team Administrator. Our client is a reputable private property company with a portfolio of commercial properties across Central London.

They are looking for an Administrator with commercial real estate experience to join their close-knit team at their offices in the City of London.

As a Commercial Team Administrator you will be working closely in a team of three supporting two Directors with the day-to-day commercial property administration, some PA duties, and assisting with the smooth running of the office.

Contract: Full Time | Permanent

Salary: £45,000 - £50,000 per annum

Location: At their offices in the City of London.

Start Date: May - June 2024. Must be available to interview the last week of March/ first week of April.

Key responsibilities:

• Dealing with tenant enquiries and liaising with our facilities manager and contractors
• Maintaining property databases
• Raising tenant invoices
• Approving invoices and liaising with accounts
• Chasing arrears
• Coordinate site visits and access for contractors
• Look after service charge account queries and lease enquiries
• Overseeing Health & Safety compliance
• Monitoring tenant starting & leaving site procedures.
• Personal Assistant support to both directors – managing diaries, booking appointments, arranging travel, and preparing agendas for meetings and reports.
• Managing the concierge team, including wages, work schedules & holidays.
• Managing cleaners & ordering cleaning supplies across the portfolio
• Replenishing office stationery and supplies.
• Liaising with IT and phone suppliers.
• Answering the phone and taking messages.

Skills required:

• 5 years + of experience working in a similar administrative role within commercial real estate.
• Excellent administrative skills.
• Excellent communication skills - both written and verbal.
• Be able to Demonstrate a track record of being highly organised and able to work autonomously.
• Proficient in MS Office including excel, word and Outlook
• Professional manner when dealing with tenants
• Friendly, welcoming and approachable
• Excellent attention to detail and able to multi-task.
• Helpful, flexible and proactive.
• IT literate.

Please note this position is based in the office and doesn't offer hybrid or remote working.