Senior Officer - London, United Kingdom - European Bank for Reconstruction and Development

European Bank for Reconstruction and Development

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Requisition ID Office Country- United Kingdom- Office City- London- Division- Office of the Chief Economist- Full-Time/Part-Time- Full Time- Contract Type- Short Term- Contract Length- 09 months- Posting End Date- 14/02/2023
Purpose of Job

The Senior Officer contributes to the smooth running of OCE by providing administrative, consultancy, and budget support to team members, interacting with colleagues Bank-wide, as well as external stakeholders.

Background

The Senior Officer provides administrative support to the whole team, including some or all of the following: maintaining OCE's external website and researcher pages, travel arrangements and expense preparation, budget support, procurement, contracting, and meeting and event arrangement.

This role will involve dealing with the Chief Economist, two OCE Directors, and other colleagues within the team; other EBRD departments; and external stakeholders.

Accountabilities & Responsibilities

Administration:

Manage internal/external correspondence/requests including drafting responses for review, forwarding for action within the team and interfacing with other departments to ensure that followup action is taken
Maintain OCE's web page and OCE researcher pages
Coordinate required facilities, catering and technical assistance for internal/external meetings/training sessions, including venue sourcing, as well as billing arrangements.
Arrange elements of travel according to EBRD policy including arranging visas, accommodation, ordering currency and preparing itineraries as well as claiming expenses.
Diary management arranging internal and external meetings, conference calls and responding to meeting requests on behalf of the team
Depending on RO may act as a visa coordinator for all the matters of visas including cooperation with the Foreign Ministry, all the visa support for travelling staff from HQ and locally foreign based staff.
Uploading and disseminating new EBRD Working Papers and liaising with SSRN on external dissemination of these OCE products
Arranging shipping of Transition Reports to RO and various roadshow destinations

Consultancy and TC:

Manage the processing of consultant contracts, including organising of invoicing and payments, to ensure the process runs smoothly
Support preparation of TC (technical cooperation) donor funding requests and implementation of TC assignments

Budget:

Proactively manage and monitor the budget and review all charges to the team's budget, as Budget Officer, to ensure the accuracy of all financial details and compliance with the Bank's procedures
Raising Purchase Orders and paying suppliers
Arranging cost recovery from visits from all Economists in OCE

Reporting:
Undertake internet-based research on both a planned and an ad hoc basis and complete internal and external document searches, to provide Managers with essential information for the production of reports

Knowledge, Skills, Experience & Qualifications
Academic Qualifications

A degree and/or equivalent business experience
A recognised secretarial or business qualification would be useful, but is not essential
Fluent English, with excellent written and oral communication skills
Knowledge of another language, both written and spoken, would be useful

Experience/Knowledge

Excellent written and oral communication skills
Relevant experience in a similar role
Good level of numeracy Strong organisational, administrative and analytical skills
Selfmotivated with the ability to work independently and to prioritise and schedule tasks
Attention to detail and eye for accuracy

Technical Skills

Computer literate: Windows XP: Microsoft Outlook, Word, Excel, PowerPoint
Proven skills to draft business correspondence and documents, summarise information in written narratives and presentations including textual, numeric and graphic/charts parts
Detailed knowledge of SAP

What is it like to work at the EBRD?

Our agile and innovative approach is what makes life at the EBRD a unique experience You will be part of a pioneering and diverse international organisation, and use your talents to make a real difference to people's lives and help shape the future of the regions we invest in.

The EBRD environment provides you with:

Varied, stimulating and engaging work that gives you an opportunity to interact with a wide range of experts in the financial, political, public and private sectors across the regions we invest in;
A working culture that embraces inclusion and celebrates diversity;
An environment that places sustainability, equality and digital transformation at the heart of what we do.

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