Receptionist - Oakham, United Kingdom - Gateley Smithers Purslow Ltd

Gateley Smithers Purslow Ltd

Verified Company

Oakham, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job Purpose:

The Receptionist is a member of Office & Facilities Manager's team and in this capacity is expected to assist in the day to day running of the reception area at Head Office.

Responsibilities:

Maintaining a neat and clean reception area to provide a positive first impression to visitors
Answering incoming calls in a professional manner and taking clear and concise messages
Greeting visitors and workers professionally and providing knowledgeable assistance
Organising drinks and lunch for visitors / meetings
Sorting, receiving and distributing mail, correspondence and packages between departments and personnel
Assist Office & Facilities team with the ordering of stationary / booking accommodation in the Office & Facilities assistants absence
Maintaining building security and health and safety compliance by monitoring sign in/out book
Reporting maintenance problems to Office and Facilities Manager for immediate remediation
Responsible for organising the parking and boardroom diary at Head Office.
Responsible for maintaining the boardroom to a high standard, ensuring Health and Safety sanitising practices are carried out between meetings.
Keeping Office Manager informed by reviewing office systems and identifying trends.
Assisting the Office & Facilities team with efficient use of accommodation including furniture, cleaning, gardening, maintenance support, archiving, security and telephone systems.
Assisting the Office & Facilities team with organising events for the social committee and company days.
Maintaining staff noticeboard.
Organising archiving, filing, confidential waste and shredding.
At all times to comply with the requirements of the Company's administrative & personnel procedures and Health and Safety regulations.

Experience:

Experience of working in a Reception or Office Assistant role.
Experience in handling a broad range of customers on the telephone, providing high quality customer care and understanding.
Experience of working with individuals across departments and liaising with external customers.
Experience in organising or managing tasks across a large group of people.

Qualities & Skills:

Enthusiastic, committed and a fast learner with previous experience of a busy environment.
Computer literate.
Good time management skills, solid organisational skills and the ability to prioritise a varied workload.
Ability to work on own initiative but understand the importance of working well within the team.
Personable with strong communication skills both verbal and written.

Salary:
£18,500.00-£20,500.00 per year

Benefits: