Property Finance Assistant - London, United Kingdom - Tate

Tate
Tate
Verified Company
London, United Kingdom

2 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description
Property Finance Assistant

Battersea - onsite 4 days a week (1 day WFH)

£28,000 - £32,000

Start ASAP


We are working for a large successful global property organisation and seeking an experienced Property Finance Assistant to join their team.

The role will be working on one of the largest most exclusive projects in Battersea and the position will be an integralpart of the finance team.

The main purpose of the role will be to assist in reporting and monitoring of work processes carried out by the onsite Property Estates team to ensure a consistent approach across day-to-day contracted and reactive works.

You will be processing all payments for
Service Charges and reconciling on a daily basis.

You will also assist the Business Support Finance Manager & Business Support Lead with the day-to-day management of budget control, process development,and administrative support.


if you have had exposure to PROACTIS this would be advantageous
Key Responsibilities

  • Bank reconciliations. Ensuring that all items within the bank and reconcile and that any unreconciled items are dealt with and cleared within the required time frames.
  • Ensure that all aspects of the Property Estate's financial processes from purchasing to invoicing are completed in line with company policy, authority limits and controls.
  • Processing high volume service charges on a daily and weekly basis.
  • Review, monitor and manage the processes and tasks carried out by the onsite Operations and Management teams relating to reactive and contracted work orders.
  • Assist, coordinate, and monitor the completion of service charge budgets by the onsite team ensuring they are completed on time.
  • Assist and administrate the work order process and keeping schedules and registers of all works up to date.
  • Raise authorisation forms for all annual contracted supplier services relating to services provided within the service charge budget ready for approval prior to the service charge start date.
  • Ensure all work orders are registered and in line with budget
  • Manage, monitor and report on the internal Proactis work orders ensuring PO's are closed and removed from system.
  • Report to business support/finance teams on a monthly basis
  • Monitor orders highlighting potential works not set in original budget ensuring additional PEC are raised where required.
  • Assist with monthly review of service charge expenditure along with adjustments to ensure adequate variance analysis.
  • Monitor and review insurance claims including escape of water reconciliation.
  • Other ad hoc duties and administrative support as and when needed.
  • Minimum of a years' finance administration/assistant experience within property
  • Knowledge of
    Service Chargesis a MUST
  • PROACTIS knowledge would be desirable
  • Strong and selfmotivated, ideally with support, financial, and technical reporting experience. Excellent organisation, and communication skills with the ability to communicate with all within the business.
Tate is acting as an Employment Business in relation to this vacancy.
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