Administrator/Planner - London, United Kingdom - GEM Environmental Building Services Ltd

Description

Job Description

Company & Job description:

GEM is a rapidly expanding, London-based SME delivering mechanical and electrical services for both the public and private sector. We provide a variety of services from one off installations and servicing, to capital investment schemes and planed preventative maintenance programs with an emergency call out service 24 hours a day, 365 days of the year.

The Planner will plan and manage engineers' and sub-contractors workload/diaries, control the works allocation from pre-arranged programmes and make further appointments for any follow on works.

There will be a number of variables throughout the day that will have to be taken into consideration. There might be a need to issue alternative engineers with further appointments and/or re-plan a job for later time/ date, possibly organising additional labour to attend and assist with the works, based on capacity and location or time constraints of completing other major works.

Key Responsibilities

• The primary role is to ensure that the appointments are completed on time during the day. Any jobs re-arranged for another day must have been authorised by the manager, with the notes fully updated and emails sent to confirm.
• Ensure that completed PPM tasks comply with statutory and regulatory compliance.
• Planning the engineers' and sub-contractor daily routines and deploying orders/ jobs for attendance.
• Managing the engineers' time throughout the day and prioritising critical works.
• Updating job statuses. You will update the status of all works orders to completion including client systems and regularly report as to the productivity of the engineers throughout the day.
• Undertake any other duties as required by the manager and company from time to time, when these duties are necessary.
• Ensure all certification is uploaded for the supervisor to validate/ verify.
• Ensure appointments are processed, inputted onto the relevant systems/ trackers and jobs attended within the specified timescales.
• Provide supervisor with appointment details to enable verification of work deployed to engineers.
• Update planned and preventative maintenance (PPM) schedules according to the data provided by clients/ engineers.

Key Skills and Experience

• The role requires good knowledge of building maintenance services/engineering associated with repairs and installation works, as well as experience within social housing contracts and construction or building services industry.
• Full understanding and knowledge of responsive repair contracts.
• Working knowledge of H&S legislation, regulations and ACOPs.
• Able to plan, prioritise, and coordinate, multi-task and complete work assignments within deadlines.
• Excellent communication (both verbal and non-verbal) across all levels of the business.
• IT and computer literate.
• Strong skills in Microsoft packages.

Terms and Conditions

This is a full-time permanent role based in Kentish Town, North London. We are offering a salary of £27,500.

If you are interested in this position, please apply within or send CV directly to Hazel on