Operations Administrator - London, United Kingdom - Tate

Description

Our client is seeking a driven, intelligent, forward-thinking candidate, to work within the Shipping/Logistics and Trading team as a Trading & Logistics Operations Administrator.

You will be working for one of the leading international Oil & Gas, Commodity trading organisations and will work across a diverse team and region.

Your role as an Operations Executive will be to ensure logistically complicated and intensive process of moving products across sea and land is executed flawlessly, by providing exceptional, accurate and meticulous support.

You will be coordinating closely with traders, transporters, finance, treasury and customers in ensuring the efficient custody and transportation of product to meet customers' needs.

You will produce high level commercial, shipping and logistics reporting daily and generating excellent standard presentations and graphs for the Head of Operations and wider team.

You will be proficient in Excel and Power Bi and have a high level of detail.

You will be the lynchpin of the team, knowing what product is where at any given time and understanding customer expectations.

You will interact with all departments of oil trading division, from the traders to finance to insurance.

Day to day responsibilities

Producing shipping and logistics reports for different countries and regions
Coordinating with customers and transporters in organising transport of product from source to customer.

Possessing a strong attention to detail as the operator will be responsible for tracking stock levels, order fulfilment rates, payment flows, financial exposure to customers.

Drafting legally binding contracts covering deal terms executed between traders and customers.
Quality control due diligence to ensure products meet the Country specific specifications.
Maintaining accurate records
Entrepreneurial spirt to handle complex logistical movement, optimal usage of stock levels.
Any ad hoc duties that may be required from time to time.
Key Skills & Experience

Prior logistical and/or operational experience
Experience in Commercial and Trading activities, with exceptional reporting and analytical skills
Knowledge of the oil and gas industry, desirable
Highly numerical and analytical with strong problem solving and analytical skills.
Ability to anticipate problems in advance and engage others in solving these problems as appropriate
Strong attention to detail
Excellent communication and interpersonal skills.
Team player and possesses ability to develop productive relationships and engage others.
Ability to work well under pressure

Confidence to learn various in house programs and softwareThis is a fantastic opportunity to further your career and develop your skills within a fast paced, professional, commodity trading firm with the desire to progress your competency levels and experience.

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities.

To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process.

Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application