Personal Assistant - Bicester, United Kingdom - Parke Lane People Limited

Description

Job Description

Our client, a well established and growing business based near Bicester, is seeking a Personal Assistant to provide administrative support to the Deputy CEO, providing management of key functions for the business:

PA/EA Duties

· Provide diary management support to the Deputy CEO

· Report writing / reviews

· Provide administrative support to all online sales

· Book venues, meetings and events

· Provide administrative support to all board meetings including preparation and management of monthly board packs.

· Take meeting minutes as required

· Assist Deputy CEO with private engagements, personal shopping and medical appointments

· Complete general research tasks both in industry and non-industry related tasks.

· Organise travel support for all senior and relief managers.

· Supporting our planning team with all administrative tasks to do with planning applications, legal challenges etc.

· Support directors with the compiling of monthly expense claims.

Marketing Duties

· Assist with the management of website content

· Assist any change to marketing material - managing the sign off process

· Work closely with Senior team to ensure that content is appropriate

Office Management Duties

· Assist with the management of the Company fleet including, Insurance, Servicing, Fuel card allocation, Tolls and charges

· Ensure that the office has supplies for catering, cleaning etc

· Manage any requirements for building maintenance

· Manage off-site archiving process

· Authorising invoices for cleaners, archiving

Suitable candidates should hold the following attributes:

· High level of Word, Excel and systems experience

· Good communication skills

· Initiative and the ability to prioritise / manage own workload

· Adaptability

· Integrity, sensitivity and commitment

· Attention to detail

*A car driver is essential due to the location of this role*