German Speaking Pa/administration Assistant - London, United Kingdom - eFinancialCareers
Description
MAIN TASKS:
- Dairy Management schedule & coordinate internal and external meetings in London, Stuttgart and beyond
- Travel Management
- Liaise with companies for hotel rates in STR
- Assist HO staff and senior management with travel booking for London
- Processing of expenses and keeping teams up to date with travel and expense policies
- Assisting the team and the London Branch in the absence of the EA to the London GM and receptionist with IT enquiries: making sure conference telephones, work mobile, phones and video equipment are functioning when required and arranging internal and externalcalls/video conferences and meetings
- Assisting with presentations and documents
- Screening of incoming telephone calls
- Assisting fellow assistants and reception/facilities with their day to day work and cover
- Handling of invoices and liaising with cost management and accounts departments in London and Stuttgart independently
- Meeting organisation and diary management in the absence of EA to GM
- Regular reception and facilities cover where required, including lunch
- Maintain confidentiality of sensitive issues at all times
- German speaking fluent in verbal and written English and German
- Previous team admin support
- Good team player
- Ability to communicate on all levels
- Capable working to deadlines
- Familiar with travel bookings
- Must be able to work under stress
- Ability to adapt to new situations quickly and efficiently
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