- To provide comprehensive secretarial and administrative support to the Manager and wider team. ensuring the smooth running of the office function.
- To be responsible for maintaining sickness and absence records for all staff and related employee information.
- Use the Trust Shared Business System (Oracle) to raise requisitions, authorise orders and receipt invoices where necessary.
- Administration of meetings to include agenda preparation and taking and producing minutes.
- To provide administration support for the provision of restraint reduction training and monitor compliance and DNA issues.
- To maintain an overview of the administration function and workflow within the team.
- To consistently deliver service user focussed service, which promotes good customer care and effective working relationships.
- Travel easily between coast and countryside, with a blend of picturesque villages and seaside towns.
- Enjoy a range of beautiful rural settings and bustling city locations.
- With easy access to Gatwick and Heathrow and excellent railway links across the UK there is plenty of opportunity for adventure.
- Good standard of secondary education; GCSE at Grade C or above.
- Significant experience of working as an administrator or secretary and the procedures.
- Experience of taking minutes and producing documents to a high standard of presentation with good accuracy.
- Experience of generating own correspondence.
- Experience of working as part of a team.
- Ability to be able to plan workload, manage diaries, organise appointments, planning workload associated with key meeting dates.
- Planning, organising and facilitating meetings and minute taking.
- Ability to work on own initiative and prioritise own workload.
- Ability to work to tight deadlines and deal with conflicting demands.
- Ability to learn and utilise new IT systems.
- Excellent communication and interpersonal skills, ability to create and maintain effective working relationships.
Restraint Reduction Team Administrator Coordinator - Hellingly, United Kingdom - Sussex Partnership NHS Foundation Trust
Description
Job summary
The Restraint Reduction Team are looking for a committed individual to provide secretarial and administrative support to our busy and friendly team. The successful candidate must be computer literate, have an excellent eye for detail, proven organisation skills and be committed to consistently delivering a quality service.
In this role you will have good communication skills to fill the role of the Team Administrator and be passionate about ensuring people who use our mental health services receive high quality and safe care.
This role will require a flexible approach to work, with an ability to prioritise and manage workloads. Individuals will be able to work as part of a team and also under their own initiative.
In return, we can offer you support and supervision in this very exciting, rewarding role.
Main duties of the job
Please see associated Job Description and Person Specification for more details on the main responsibilities.
About us
We provide mental health and learning disability care for children, young people and adults across Sussex and for children and young people in Hampshire.
Working in Sussex & Hampshire:
We are keen to ensure that our workforce reflects the community it serves, particularly in terms of ethnicity, gender, disability, LGBTQ+ and experience of mental illness.
Job descriptionJob responsibilities
Please see associated Job Description and Person Specification for more details on the main responsibilities.
Person SpecificationQualifications
Essential
Experience
Essential
Skills
Essential