Executive Assistant - London (Greater), United Kingdom - Harris Hill

    Harris Hill
    Harris Hill London (Greater), United Kingdom

    Found in: beBee S2 UK - 2 weeks ago

    Default job background
    Part time, TEMPORARY
    Description

    I am excited to be working with a fantastic children's charity in search of a temporary Executive Assistant. This is a part-time (18 hrs per week) fully remote role for 12 weeks. As Executive Assistant your role will be to proactively, effectively and efficiently manage the provision of support services to the Chief Financial Officer and Executive Team. This includes full administrative responsibilities, project support and coordination on critical cross organisational work streams.

    Main duties:

    Lead on diary management, managing the arrangements for and attending a range of internal and external senior meetings, taking and circulating detailed minutes and action points.

    Coordinate committee and working group meetings, including agenda preparation, meeting notifications, distribution of materials, minute-taking, action item tracking, and oversight of decision follow-through.

    Lead on the planning and administration of directorate meetings and away days.

    Undertake and support critical strategic and operational cross-organisational projects, including collating and analysing data, drafting written reports and PowerPoint presentations, organising events and coordinating recruitment.

    Ensure Chief Financial Officer's invoices are processed and paid in a timely manner.

    Manage incoming mail, e-mail correspondence and calls, dealing with highly confidential and sensitive information and documentation appropriately – directing, logging, forwarding, prioritising, and responding as necessary.

    Support the Chief Financial Officer to effectively prioritise requests from across the organisation, managing their workload as well as colleagues' expectation.

    Maintain oversight of schedules, travel and absences and manage cover and delegation, as necessary. Manage holiday, absences and oversee the induction process for direct reports.

    If you are immediately available and have the above skill sand experience, please apply online today. I would love to have a conversation with you