Facilities Management Service Coordinator - Newbury, United Kingdom - Flexim UK Ltd

Description

Service Coordinator - Facilities Management / Newbury

About the Business

Flexim Group is an international Facilities Management company with a Global HQ based in Switzerland. Operating worldwide, with 21 offices in 14 countries and over 600 employees. The company is a successful provider of facility management services in the UK to both UK and multinational companies. Our focus is on organisations that are keen to change and implement best practice.

Since the company's formation we have grown each year due to our strong customer service and a commitment to deliver the highest standards of facilities management to our clients.

Flexim's high level of client retention is testament to our quality of our service.

We are recognised as an established and capable provider with a clear focus on good management, technical experience and commitment to providing added value to all our clients.

About The Role

We currently have an exciting opportunity for a Facilities Management Service Coordinator based in Newbury, Berkshire.

The Facilities Management Service Coordinator is a key role reporting directly to the onsite Facilities Manager.

In this role, you will be performing a variety of tasks including providing vital administrative support to the Facilities Management team.

You would also be assisting in the management of on-site contractors, supporting in the buildings H&S, and conducting inspections and assessments to ensure the highest standards are maintained at all times.

Key Duties / Responsibilities

• Onsite project management work and 3rd party suppliers
• Provide minor onsite repair, administrative and coordinative support to the Facilities Management Team and support with external contacts as needed
• Coordinate Facilities activities, work direction, and support systems
• Be involved with Health and Safety, providing guidance and management onsite
• Maintain, and organize the department's central files, information, and filing
• Assist in the management of all contractors onsite to ensure they perform to the required standards (including inspection of vendors' works)
• Assist in the procurement of vendors and services as required
• Ensure prompt and accurate management of purchase orders in the system
• Conduct regular audits, like fire safety audits, to ensure safety procedures on site are in place and working
• Assist in carrying out safety procedures when needed including evacuation drills
• Conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times
• Involvement with new staff induction sessions
• Follow established escalation procedures and incident reporting procedures
• Meeting room setup
• Manual Handling: Adhoc tasks such as furniture moves, shelving builds, waste disposal

Skills & Experience

Must Haves

• Previous involvement in basic office facilities management (soft services).
• Previous involvement in minor building repairs, facilities, property management, hospitality or related field
• Knowledgeable in health and safety requirements, critical facilities and vendor management.
• Proactive & professional approach to customer service
• An excellent communicator both written and verbal communication including strong computer skills (Word, Excel, PowerPoint, and Outlook)
• Accuracy when dealing with data input
• Able to work independently and take positive action to resolve issues on own initiative
• Able to interact with the general client staff & vendors with ease
• Able to manage conflict and conflicting priorities

Desirable

• IOSH Cert (Managing people safely)
• NEBOSH (NGC / Fire Safety)
• Experience in conducting risk assessments
• Must have a car & full license

/Permanent


Job Types:
Full-time, Permanent


Schedule:

• Monday to Friday

Supplemental pay types:

• Performance bonus

Ability to commute/relocate:

• Newbury, Berkshire: reliably commute or plan to relocate before starting work (required)

Experience:

• Coordinator/ Admin: 5 years (required)

Work Location:
In person

Application deadline: 17/03/2023

Expected start date: 27/03/2023