Despatch & Production Administrator - Whitstable, United Kingdom - Swegon UK&I

Description

Position Summary

Supporting the Logistics Manager and team, providing administration support, to assist in the work efficiency and performance of operations in the Whitstable site.

Main Duties and Responsibilities

• To help control and manage all Despatch / Production documentation issued to achieve the daily/weekly customer requirements. Assisting the Despatch / Planning teams with general business duties.

• Prepare Despatch / Export documentation for a smooth delivery process

• General office Administration e.g Filing, scanning, storing documentation

• Raise any purchase order as required.

• To assist with the production planning administration and assist the Logistics manager accordingly to give more efficient output.

• To attend the Despatch / Production meetings when required, to provide reports and minutes for business activities

• Assist the production management team with time sheets and the management of the production staff activities.

• Provide reports for the senior managers as required.

• Formalise and business actions and set-up necessary meetings to chase relevant actions.

• Additional duties to the above as assigned from time to time by the department manager and as the role requires.

Qualifications/Education

Essential

• GCSE standard Maths/English or equivalent

• Very strong computer literacy - Microsoft Office familiarity (Outlook, Word, Excel, Powerpoint

Desirable

• Relevant working experience in a production office

• Understanding of production data and manufacturing processes

Experience

Essential

• Minimum of 1 years` experience working in a similar production assistant/ planning role.

• A working knowledge of Excel and reporting processes

• Great interpersonal skills

• Excellent communication and organisational skills

• Computer knowledge and skills.

Desirable

• Knowledge of ERP / MRP systems and planning tools – ideally M3