Executive Assistant to CEO - Bedwas, United Kingdom - AerFin

AerFin

Verified Company

Bedwas, United Kingdom

4 weeks ago

Posted by:

Tom O´Connor

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The purpose of this role is to provide extensive administrative support to the Chief Executive Officer including but not limited to the following:

Key Accountabilities -

Assist the CEO in determining the best use of the CEO's time.
Proactively manage and organise a highvolume professional calendar across multiple regions, time zones and priorities.
Schedule and coordinate appointments and travel as necessary, including the facilitation of hospitality and catering as required.
Organise and prepare for key Board, Leadership and other meetings, including gathering documents and coordinating the required meeting logistics.
Proactively remind the relevant stakeholders of reporting deadlines.
Create reports, presentations and other documents as required.
Arrange complex and detailed international travel including flights, hotels, visas, ground transformation and itineraries.
Develop and cultivate collaborative relationships with colleagues, stakeholders and external partners.
Develop effective processes to ensure efficient delivery of information.
Attend Executive Leadership Team meetings as required to record minutes and actions points, and monitor progress for subsequent meetings.
Processing expenses on behalf of the CEO.
Provide ad hoc project support

Skills and Experience -

Extensive executive administrative experience in a fastgrowth environment.
The ability to work to a high standard with little direction, often under pressure with the ability to be resourceful and multitask.
A proactive approach to work, with a high level of attention to detail and to deadlines.
The ability to work collaboratively with 'no task too big or small', and build relationships across the business.
Goode core computer skills, including Word, Excel and PowerPoint.
Understand business needs and the role the CEO plays.
Ability to anticipate and use intuition to keep one step ahead of the CEOs workload and their daily needs.
Deliver solutions by you find creating smart solutions to daily problems.
Can be relied upon to think clearly, make informed decisions and deliver under tight deadlines.
Outstanding time management skills.
Excellent verbal and written communication skills
Discretion and confidentiality is essential