Executive Assistant to CEO - Bedwas, United Kingdom - AerFin

AerFin
AerFin
Verified Company
Bedwas, United Kingdom

1 month ago

Tom O´Connor

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Tom O´Connor

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Description
The purpose of this role is to provide extensive administrative support to the Chief Executive Officer including but not limited to the following:

  • Calendar planning and meeting scheduling
  • Recording and monitoring of meeting minutes and agreed actions
  • Planning and booking of business travel
  • Submitting business expenses for internal approval/payment
  • Management of event planning for Board, Leadership and other meetings
  • Ad hoc project and research support as required

Key Accountabilities -

  • Assist the CEO in determining the best use of the CEO's time.
  • Proactively manage and organise a highvolume professional calendar across multiple regions, time zones and priorities.
  • Schedule and coordinate appointments and travel as necessary, including the facilitation of hospitality and catering as required.
  • Organise and prepare for key Board, Leadership and other meetings, including gathering documents and coordinating the required meeting logistics.
  • Proactively remind the relevant stakeholders of reporting deadlines.
  • Create reports, presentations and other documents as required.
  • Arrange complex and detailed international travel including flights, hotels, visas, ground transformation and itineraries.
  • Develop and cultivate collaborative relationships with colleagues, stakeholders and external partners.
  • Develop effective processes to ensure efficient delivery of information.
  • Attend Executive Leadership Team meetings as required to record minutes and actions points, and monitor progress for subsequent meetings.
  • Processing expenses on behalf of the CEO.
  • Provide ad hoc project support

Skills and Experience -

  • Extensive executive administrative experience in a fastgrowth environment.
  • The ability to work to a high standard with little direction, often under pressure with the ability to be resourceful and multitask.
  • A proactive approach to work, with a high level of attention to detail and to deadlines.
  • The ability to work collaboratively with 'no task too big or small', and build relationships across the business.
  • Goode core computer skills, including Word, Excel and PowerPoint.
  • Understand business needs and the role the CEO plays.
  • Ability to anticipate and use intuition to keep one step ahead of the CEOs workload and their daily needs.
  • Deliver solutions by you find creating smart solutions to daily problems.
  • Can be relied upon to think clearly, make informed decisions and deliver under tight deadlines.
  • Outstanding time management skills.
  • Excellent verbal and written communication skills
  • Discretion and confidentiality is essential

Salary:
£25,000.00-£30,000.00 per year


Work Location:
In person
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