Executive Assistant - London, United Kingdom - CINQ PARTNERSHIP LTD

CINQ PARTNERSHIP LTD

Verified Company

London, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Executive Assistant - Film Distribution Company

Our client a Film Distribution company have an exciting opportunity for an Executive Assistant to support the President of the company based in their Central London Offices.

The role will be responsible for providing complete administrative support to the President as well as working in conjunction with the Office Manager to support the smooth running of the London office.

The role requires a collaborative team member with strong communication skills and attention to detail working in fast-paced and varied work environment with agility and flexibility.

You will be extremely well-organised, able to effectively multi-task, prioritize,and show initiative with enthusiasm and a positive attitude.

Key Responsibilities

Manage the President's calendar
Set and organise all internal and external meetings, including invites, agendas, notes, and follow ups
Coordinate and carefully manage extensive corporate travel and associated meetings, including set visits, flights accommodation and managing all related expense claims and timely reimbursement
Arrange various company events and outings, including executive and teambased offsite meetings; "allhands" meetings and annual company events
Support COO and accounts in tracking company budgets and expenses relating to the President including film markets
Prepare for office visits and inperson meetings ensure all documentation is printed and organised for both the company and external attendees
Ensure the smooth running of virtual meetings
Manage companywide subscriptions
Some personal support to the President may be required, specifically when it impacts the corporate travel / meeting schedule

Key Skills Required

12 years' experience in a PA/Admin support role
Proactive, organised, and energetic selfstarter, able to prioritize and deliver under pressure in a dynamic, fastpaced environment
Team player with the ability to collaborate on projects as well as work independently
Strong attention to detail and organisational skills
Excellent verbal and written communication skills
Ability to work in central London office 4 days a week
Understanding that due to the nature of international work and our partnerships in LA, working hours may vary
Excellent IT proficiency including Microsoft Office 365 (Outlook, Excel, PowerPoint), SharePoint and OneNote
Ability and willingness to travel as needed